Emails are an essential part of business. In 2020, 306 billion emails were sent and received every day worldwide. This figure is projected to increase to over 376 billion daily emails by 2025.
We all play different roles in our work and most of the time one email account is not enough to handle different types of correspondence. So, most of us end up having multiple email accounts.
It gets complicated when these email accounts are spread over different email systems like your corporate email, Gmail, Hotmail, and what have you. Switching between different email accounts throughout the day is time-consuming and it is easy for messages to fall through the cracks. The average person spends at least 28% of their time every week on email, amounting to more than 11 hours.
No, emails can neither be avoided nor replaced. A few years back, Slack, Microsoft Teams, and others, which were projected as email productivity tools, tried to replace emails with chat for internal communications. While they succeeded in reducing the number of emails, users found themselves bombarded with notifications and stuck in lengthy group chats. A study points out that on average, each Slack user sends more than 200 messages per week and there are power users who send 1,000 messages per day.
A common grouse against these tools is you can get stuck in long and never-ending group chats that demand your attention 24/7. It puts pressure on you to be online & available all the time. With a deluge of messages and notifications, you will end up losing some important information that can have serious implications on your work.
Having said that emails cannot be avoided, the good news is there are a lot of best email management tools and software that can help small businesses to get more organized. Why unnecessarily waste hundreds of work hours organizing emails, when with the right tool they can be effectively handled daily in just an hour or less.
Email management strategies and tools are very crucial. In this blog, we will introduce 10 free email management tools that you can explore as part of your email management strategies for organizing your inbox.
Clariti is one of the best email management software for small business that will help you to consolidate multiple email accounts in one place. Clariti, one of the best email productivity tools, allows you to integrate up to 4 email id’s (business or personal) in your inbox. You can invite your friends and colleagues and get productive at work in a jiffy, without having to constantly switch between your email accounts. While Clariti embraces emails it also effectively reduces needless emails through powerful features like “Instant Share” and “Chat from Email”.
Using instant share, you can instantly share email, images, social feed and other work artifacts without forwarding them. This removes unnecessary duplication and email chains.
Chat from email feature lets you collaborate with multiple stakeholders without needing to forward emails or copy/paste their contents in chats. As soon as you receive an email from your client or customer, you can immediately start chatting with other Clariti users regarding the topic. When you chat, your colleagues will be able to see all the contents of the email that is related to the chat. You can share documents, exchange emails and set yourself reminder to-dos from Clariti. As you continue the conversations, Clariti will automatically link all the related communication in a Workspace.
You can name the Workspace based on the topic that you are discussing. In Clariti, the ability to organize all your emails using Workspace enables you to stay organized, even if you are managing multiple email accounts. Clariti will not only help you manage all your emails from one place but can also do additional activities like chats, voice calls, screen sharing, creating a to-do or organize related information into Workspace.
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Shift is one of the best email management apps that allow you to easily switch between Gmail or Inbox, Calendar, and Drive and even between Google or Outlook Mailbox accounts.
Decluttering your inbox has never been so easy, or looked so good. With Unroll.Me, you can unsubscribe from unwanted emails, consolidate sales, newsletters, and listserv emails into a convenient daily digest called the Rollup, and keep the rest in your inbox uncluttered. Stop stressing over your inbox and get back to spending time on what matters to you.
Mailbird is an email marketing tool that helps businesses of all sizes manage multiple accounts and enhance workforce productivity. It is a Windows-based solution that enables users to sync and centralize emails and contacts from several platforms in a single inbox. Mailbird allows integration with various email software such as Gmail, Outlook, eM Client and Thunderbird.
Front is the most efficient, organized way to manage email. Easily manage a high volume of email with shared inboxes for support@ and sales@ addresses. No more messy forwards and reply-alls. Just comment on emails to collaborate internally. Front claims that you can stay accountable with reminders and assignments, and save 8+ hours a week with automations like canned responses, mail merge, and shortcuts.
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eM Client is an email management solution designed to help businesses with handling email communication, daily agenda, upcoming (online) events, collaborating with colleagues and more, all in a unified and clean interface. The app allows administrators to enforce a company-wide email encryption policy, or create and save customizable signatures, email templates and predefined messages to streamline communication processes. International teams can rely on instant translation of all emails.
MailboxValidator is an email verifier app (email list management tools) that performs validation of email addresses to check if an email really exists. This validation service helps to clean email lists and at the same time it also able to maximize email open rate, conversion rate and sender reputation. Users can verify an email address instantly to reduce bounce rate and cost. It is important in internet marketing as well as email marketing campaign because it may help you to reach your real audience with zero bounce rate.
SaneBox is an email management software designed to help businesses filter and categorize emails across customizable groups. The platform provides a SaneNews folder, which enables managers to collect newsletters and automatically archive or delete them after a specified time. Administrators can review cc’d emails in bulk and move, archive, mark as read or snooze unimportant emails on a unified interface. SaneBox allows teams to analyze email history and automatically upload attachments to the cloud using AI-enabled tools. Additionally, operators can snooze incoming messages for a selected time duration and block unwanted emails.
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InMoat is an email extension that helps you gain control over your inbox by stopping email distractions so you can focus on what matters. Stop wasting hours a week sorting through your inbox with InMoat. Nothing to download or install, InMoat works with your existing Gmail or Outlook account. Register, set your email priorities, and you’re all set! Important emails will continue to go to your Inbox while email distractions will be sent to a new @InMoat folder to be reviewed at a later time.
Loop Email is a collaborative email platform, which provides an all-in-one team inbox to simplify and organize messages from customers, partners or internal team. Loop Email ensures no messages get missed and teams can assign ownership, discuss client emails, share files, automate workflows and handle shared inboxes.
Mailbutler is one of the best email productivity tools. Mailbutler is your personal assistant for efficient and productive work with emails. Some of the notable features are Send Later, Email Tracking, Follow-up Reminder, Shared Email Templates, Shared Signature Templates, and more! It adds a wide range of features to Apple Mail and Gmail while working in their native interface.
Clean Email is one of the best email management tools that helps to declutter your inbox. When you have too many unread and unnecessary emails, Clean Email bulk email cleaner is here to make your overwhelmed mailbox clean and organized. It sorts all your emails into relevant bundles, making it easy to manage hundreds or even thousands of messages with a few clicks. Clean Email’s Smart Unsubscriber feature collects all your newsletters in one place and allows you to opt out from any of them you no longer want to receive.
If your Gmail inbox is constantly cluttered, and you can never seem to find the message you need when you need it, you need an email management tool like Sortd. Sortd transforms the email Inbox into a set of organized To-Do lists. It brings conversations, tasks and priorities together into one intuitive, visually-organized workspace, that’s really easy to use and works right inside Gmail. People live in their Inbox but using it to stay on top of things is a chaotic way to work. Most of us have developed less than desirable workarounds in our efforts to stay on top of email (flagging, marking emails as unread, even emailing ourselves to remember important stuff). The inbox wasn’t meant to be a To-Do list, but it’s clear that email is not going away any time soon. Sortd is an ‘Email 2.0’ venture that re-thinks email and brings a new approach to the way people work.
Using Mailstrom, you can clean up your inbox by unsubscribing and deleting thousands of messages in just a few clicks. Mailstrom identifies bundles of related mail and makes it easy for you to act on them as a group. Slice through tens, hundreds, or thousands of emails at once. Mailstrom is designed to give you the leverage of a powerful yet simple set of tools, so you can take control of your inbox your way. Use Mailstrom’s one-click block function to stop any unwanted senders or subjects from cluttering up your inbox in the future.
Nudgemail is an email-based reminder service and task management system that allows users to use the service free of charge. Nudgemail is based entirely in email and does not require any special downloads, apps, or plugins–users simply send an email containing a date or time and their message is sent back to them at the exact time that they specified.
ActiveInbox is another great tool if you like the idea of converting your email inbox into an interactive task list. With ActiveInbox, you’ll be able to convert each message into a kind of task, setting your own due date and sub-tasks as appropriate. When finished, you can cross off the task, and if you don’t get a task done by your specified due date, you’ll get an automatic notification.
Tough email is a great communication medium, it has enormous power to distract us. If you are getting hundreds of notifications every day, many of which don’t matter, and they all have the potential to pull you away from whatever you’re working on? BatchedInbox can help. You’ll be able to set time parameters so you only get those notifications when you choose; it’s a fantastic way to remain focused on your work. Especially if you have coworkers who frequently send you time-consuming messages.
SendPulse is a marketing automation platform that helps marketers create and manage automated email campaigns, send marketing SMS and Web Push notifications, or build a Messenger chatbot. Friendly UI and affordable pricing make the platform a compelling alternative to already well-established competitors.
If you are serious about your email campaign, try using SendX, one of the best email list management tools. Users of all levels of experience can use this platform to build a list from scratch, manage multiple lists, create a newsletter based on a template, or fully customize your own designs. You’ll also be able to automate emails to be sent under certain conditions, reducing the demand for manual action (and thus, saving you time).
Drip, one of the best email management software for small business, is all about helping business owners plan, coordinate, and automate their drip email campaigns. This email management software helps you customize emails for first-time customers, loyal customers, people who leave their shopping carts, and more. If you’re looking for a tool to reduce the manual effort involved in your ongoing email campaigns, Drip is ideal.
Sign up and start exploring these email management apps or email productivity tools as part of your email management strategies for less stressful email experience, get your inbox organized and become more productive.
Clariti, Shift, Unroll.Me, Mailbird, Front, eM Client, Mailbox Validator, SaneBox, InMoat, Loop Email, are some of the best free email management tools that let you access and manage all of your email accounts from one single place. Clariti is one of the best email management tools that allows you to integrate up to 4 emails id’s (business or personal) in your inbox. You can invite your friends and colleagues and get productive at work in a jiffy without constantly switching between your email accounts. While Clariti embraces emails, it also effectively reduces unnecessary emails through powerful features like “Instant Share” and “Chat from Email”.
In 2020, approximately 306 billion emails were sent and received every day worldwide. This figure is projected to increase to over 376 billion daily emails in 2025. Though it is tough to avoid emails, the good news is that many companies offer email management services through email management tools like Clariti to help individuals and companies get more organized. Clariti will not only help you manage all your emails from one place but can also do additional activities like chats, voice calls, screen sharing, creating a to-do or organizing related information into Workspace.
The average person spends at least 28% of their time every week on email, amounting to more than 11 hours. Many email management tools like Clariti let you effectively handle all your daily emails in just an hour or less. When you receive an email in Clariti, you can start chatting from the same email with other Clariti participants. This reduces back and forth emails and the total number of emails in your inbox.
Checking emails at work involves almost one-third of our workday (more than two days a week is lost to this activity). Email management software aims to cut down this work wastage by helping you manage, sort, organize and automate emails. Clariti, one of the best email management software, enables you to consolidate multiple email accounts in one place. Having all inboxes in one place is a great way to combat email overload and save the hassle of having to check multiple inboxes several times a day to make sure you don’t miss an email. Moreover, when using Clariti, you don’t have to remember many passwords to check emails.
Email management software helps save you from the stress of going through the clutter of hundreds of emails by organizing your emails. It makes searching for email messages more accessible and faster. Helping you prioritize your emails boosts workday productivity. Besides handling spam and keeping your inbox clean, it enables you to prioritize emails and improve email security. Clariti is one of the best free email apps where you can consolidate multiple email accounts in one place. Having all inboxes in one place is a great way to combat email overload and save the hassle of having to check multiple inboxes several times a day just to make sure, you don’t miss an email. Moreover, you don’t have to remember many passwords to check emails.