team communication apps

Small businesses, where employees are connected through an effective business communication app, have seen 20% to 25% increase in productivity. Innovation thrives in organizations that encourage their employees to come up with new ideas and opinions. Effective communication ensures that all team members are in same page. It maintains workplace harmony and increases employee engagement.

Effective communication has a significant impact on every aspect of a small business. Here are the top 10 team communication apps for your small business.

1. Clariti

Clariti is one of the best free team communication apps that is popular among the small businesses and startups. A key reason for its success has been its ability to address issues that other long-standing tools like Slack and Teams have perpetuated with their chat-focused communication paradigm.

Clariti design naturally elevates the repository by making them ‘intelligent’ – by automatically capturing and storing relationships between all your work that happens inside the folder.

The reason you keep all files or documents for a task or project (or whatever it is that you are working on) in a single Workspace, which is named appropriately, is to instantly understand how they are all related.

Imagine extending this relationship to beyond files and documents to emails, chats, calls, to-dos… ALL in the same Workspace. This new Workspace looks and acts like the plain old file folder on your desktop. Just give this Workspace a name you can recognize like a task name, a project title, or a topic name.

We call this the Workspace. The emails, files, calendar items, chats inside the Workspace are LIVE! Yes, you can reply to emails; share documents; chat with others on the topic. Even as you work, your work just organizes itself. You are never too far from the big picture of the topic at all times. No more searching, no manual hassles. Clariti also offers free office chat.


  • All your work (email, chat, call, to-do, documents…) in one place – organized.
  • No need to waste time manually saving copies of emails, chats…in Desktop folders to keep yourself organized.
  • Find information easily – when you need it.
  • See the big picture – make smart decisions.

Clariti is ideal for small and medium businesses to boost team collaboration and drive productivity. It is securely hosted on Amazon Web Services, providing total reliability, 100% uptime and trusted security of all your workday data.

Workplace is one of the best free team communication apps that were designed by Facebook to connect your teams together in one place using a Facebook-like interface. It connects everyone in your company, even if they’re working remotely. It lets its uses to create groups for their teams and projects, and use them to share unlimited project updates, files, videos, photos, ideas and more. It allows its users to get their work done anywhere, moving seamlessly between their computer and phone or tablet. It uses the following features to get people talking and working together.

The platform has features that include:

  • Live video broadcasting
  • Groups
  • News feed
  • Knowledge library
  • Workplace chat
  • Voice and video calls
  • More

Workplace is a great choice for business trying to connect multiple teams in a streamlined manner and with existing tool integration.

Replace email | Use chat instead | Start Free Trial!

3. Pronto

If you want to experience the power of having your entire organization on one communication platform then you should try Pronto. It covers the entire organization from top to bottom and allows its users to send and receive critical organization and keeps everyone on the same page. Using Pronto you can share any file type—documents, spreadsheets, slideshows, photos, videos, and more. Pronto integrates with all reputable cloud storage repositories, including Dropbox, OneDrive, iCloud, and Google Drive. Using Pronto you can create reminders for yourself or others in your groups—attach files, photos, or videos and assign due dates with auto-reminders for each task.

Using Pronto you can chat via live video with up to 20 participants all streaming video, or up to 400 participants observing. Pronto Meetings allows participants to join via video or audio-only, record the session, change views, share files or your screen. Pronto is all about team communication using an all-in-one communication platform that includes:

  • Real-time chat
  • Meetings
  • Announcements
  • Message translation
  • File sharing and storage
  • Task management
  • More

Pronto is an option for small businesses that want to connect their employees using one robust platform.

4. Slack

Slack is one of the best free team communication apps that brings all team communication into one place so you can get more work done, whether you belong to a large enterprise or a small business. Tick off your to-do list and make progress on your projects by bringing the right people, conversations, tools and information you need together. Slack is available on any device, so you can find and access your team and your work whether you’re at your desk or on the go. You can use Slack to communicate with your team and organize your conversations by topic, project or anything else that matters to your work. You can message or call any person or group within your team. Share and edit documents and collaborate with the right people. Slack provides integrations with at least 1000 tools including Google Drive, Salesforce, Dropbox, Asana, Twitter, Zendesk and more

Slack allows users to:

  • Connect to other apps
  • Make calls
  • Share files
  • Create channels for clients
  • View history
  • More

Slack has a great reputation of being reliable and easy to use. When it comes to text-based communication, Slack makes it easy to keep all conversations organized and easy to find.

5. Asana

Asana helps you plan, organize, and manage your team’s work, from start to finish. It is a good project management software that also acts as a collaboration and communication tool. You can coordinate team tasks so everyone knows who’s doing what. Share feedback, files, and status updates. Plus, get a complete view of work so teams tackle the right tasks at the right time.

Managing projects is hard work. It’s easy to lose track of all the moving pieces—and tough to stay up to date. That’s when things fall through the cracks. Asana helps you to organize projects, make communication easy, and meet deadlines.

Asana helps you to keep conversations with teammates, clients, and vendors in one place, and keep everyone on the same page. Using Asana, you can

  • Manage information in one place
  • Share project plans
  • Provide feedback
  • Plan agendas and meetings
  • Take notes and organize
  • Discuss ideas, attach files and leave comments

The clean interface and streamline communication allow millions of people to stay connected at work. Asana has more than 75,000 organizations and millions of users worldwide.

Clariti connects your emails, chats, to-dos, calls | Sign up now!

6. Twist

Twist is an app that makes sense of chaotic teamwork. Collaborative conversations are at the core of the platform, with threads that keep discussions easy to access and well-organized. Each thread gets its own topic, and features include:

  • Channels that offer organization by department or project
  • Internal messaging systems to keep conversations private
  • Inbox-style design for thread management
  • Built-in search

Mindful features have also been added into Twist, with online indicators, notification control and the ability to stop all notifications when you need time off. If communication is bogging down a business, Twist can help.

Microsoft Teams is one of the best free team communication apps that brings together everything a team needs chat and threaded conversations, meetings & video conferencing, calling, content collaboration with the power of Microsoft 365 applications, and the ability to create and integrate apps and workflows that your business relies on. Using Microsoft Teams, you can easily move between your work and personal account to stay organized throughout the day. Whether you’re sprinting towards a deadline or helping your kids with their homework, Teams can help you achieve more. Using Microsoft Teams you can do direct chat, group chat or create dedicated channels to communicate with the entire team.

You can do HD audio and video calls for scheduled face-to-face meetings from almost anywhere.

Microsoft Teams offers desktop and mobile apps that connect local and international teams using a robust set of features that include:

  • Channels
  • Scheduling
  • File sharing
  • Calendars
  • To-do
  • Personal chats, documents, & files
  • Cloud storage
  • Real-time collaboration
  • Create conversation threads
  • Integrate third-party apps
  • More

Basecamp is a real-time team communication apps that helps teams stay on the same pag. With to-do-lists, calendaring, due dates and file-sharing, Basecamp provides a way for teams to keep track of priorities and actionable items.

Since 2004, Basecamp has focused on developing a simple interface in which users can create projects, document progress and manage tasks. It is a web-based software, allowing users to sign in anywhere, anytime, either through a web browser or through apps compatible with a large number of mobile devices.

Using Basecamp opens up numerous features, including:

  • Project creations
  • Project-based:
    • Message board
    • To-do list
    • Group chat
    • Scheduling
    • Docs and file

When work-life balance is severely lacking, Basecamp brings together an easy, project-centric design that keeps everyone in the conversation without having to spend more time on yet another meeting.

Stop wasting your time searching for info | Get more productive!

Zoho, a free office chat application, offers a little of everything, but Cliq is the company’s communication platform. Cliq has tools that will help teams by offering collaboration, chat bots, task management, video collaboration and more. This real time messaging app enables communication across teams and improve business productivity at your workplace.

Cliq is designed to get the work done on time and optimize your resources with this all-in-one business communication tool that’s more than just chat. Be it Small or Medium Businesses and an enterprise, Zoho Cliq enable business collaboration and automation through integration, bots and commands. Using Zoho Cliq you can make audio and video calls and it is available on both mobile and desktop version. Using Zoho Cliq you can connect with third party applications including but not limited to Google Drive, Mailchimp, Zoho CRM, Jira, Github, and Salesforce with our extensible platform.

Additional features include:

  • Day-to-day task management
  • Calendar
  • Searchable conversations
  • Centralized workflows
  • Virtual meetings
  • Whiteboard

10. Brosix

Brosix is a powerful and easy-to-use free office chat designed with team communication in mind. Brosix gives its users a fully administrable private team network, which provides an exclusive and secure collaboration space. Brosix users can control who is added or removed from the network, and can easily manage users through a range of administrative features.

Brosix comes with a package of unique features and tools aimed at boosting team collaboration and streamlining communication. From a range of chat options, to screen-sharing and unlimited file transfers, Brosix is designed with the modern work environment in mind. This makes it an excellent solution for enterprises looking to improve their productivity.

The platform is trusted by companies across the world and offers:

  • Private team network
  • Secure instant messenger
  • Custom team contact lists
  • Chat rooms
  • Text chat
  • Broadcast messaging
  • Audio and/or video calls
  • More

The Brosix app offers real-time communication and collaboration into one, user-friendly application.

Team App is a sports team communication app that helps with instant communication, automated scheduling and online payments through your own custom app & website. Stack Team App helps clubs to share information and communicate. Users can customize the app with team logos and colors and link to a club’s social media profiles or websites. Team owners can announce rosters for upcoming matches, display game schedules and send push notifications to team members and parents. The solution can be accessed via native mobile apps for Android and iOS devices.

12. Zulip

Zulip is a full-featured, open-source, free office chat application, offering a better alternative to Slack or Microsoft Teams. Zulip provides the benefits of real-time chat, while also being great at asynchronous communication. Like email threads, Zulip topics create a separate space for each discussion, so different conversations will never get in each other’s way. Team members can save time by reading the topics they care about, and maintain focus by replying in context on their own time.

As an open-source team messaging platform, Mattermost provides enterprises with secure team communication and collaboration by utilizing custom workflows, centralizing communication, and providing enterprise-grade security. With hundreds of integrations, team members can resolve issues, deploy items, and collaborate on any specific task by connecting files and third-party systems. Mattermost includes secure 1-1 and group messaging, searchable message history, video and voice conferencing, screen sharing, notifications and alerts, DevOp tools, reporting and compliance, security options, system monitoring, and many more. Mattermost is available for mobile devices via an iOS and Android app.

14. Pronto

As an all-in-one free office chat application, pronto connects teams across organizations via chat and video to streamline communication across different work environments. Designed as a mobile-first solution, pronto lets users communicate with other team members from anywhere, anytime. Key features include real-time chat, group video chat, announcements, message translations, document storage and sharing, task management, and accessibility tools.

15. Crew

Crew is a comprehensive team management solution that connects team members on the frontline, creates meaningful employee interactions, and drive real-time business results. Crew helps organizations align and manage front-line team member goals and communication to improve success across the board. Features include team communication, scheduling and shift coverage, employee recognition, document and task management, employee surveys, and enterprise management tools. Crew is available for mobile devices via iOS and Android apps

These team communication apps listed above can help you make sense of your business’ communication today and in the future.

The various types of apps that are used for communication are real-time messaging apps, email apps, voice & video conferencing apps, file sharing apps and social intranet apps. Clariti is a unified business communication app that supports all communication forms such as chats, emails, voice calls and to-dos. You don’t need separate apps for all these. In Clariti, conversations, emails, to dos and documents can be organized in Workspaces.

Communication apps are used to connect dispersed workers, non-desk and/or remote workers, freelancers, non-contract employees, temps, etc. from anywhere, anytime. When you use Clariti app for your daily communication, it combines all your communication channels including email, chat, voice calling, screen sharing, documents in cloud storage, and to-do in one app and links all related information in a Workspace. For every context, a new thread is created and all the relevant information is linked and stored automatically. Workspace not only makes communication faster; it also eliminates the need to search for any information and the stress that comes with it.

Clariti, Workplace, Pronto, Slack, Asana, Twist, Microsoft Teams, Basecamp, Zoho Cliq and Brosix are some of the most popular communication apps that ensure effective communication, workplace harmony and better employee engagement.

Clariti is the best team chat app which supports direct chat and group chat, besides other communication forms such as emails, shared documents, voice calls and to-dos. When you use Clariti, you can start a group chat with multiple Clariti users on a specific topic. However, unlike channels Clariti group chats are not rigid. Group members can be added and removed on the fly. Consequently, group members only get chat alerts on issues that are important to them. This helps you avoid unwanted messages from multiple groups. So, you are not overloaded with too much unnecessary information.

Basically, a team communication app is any tool, software, or platform that helps team members to collaborate and work productively towards achieving a specific goal. Team communication app plays a great role in remote and hybrid work environments, where they support effective asynchronous communication among employees. Clariti is a team communication app that lets you combine all your communication, including emails, chats, calls, documents in cloud storage, and to-dos in one app and arrange them based on topic or context. So, whenever you want to refer to any conversation or file, you should be able to retrieve it in a few seconds.

Clariti is the best app for team chat that combines all collaboration tools, including email, chat, calls, documents on cloud storage, and to-do in one app and links all related information in a Workspaces. Clariti team chat app is easy to use and it doesn’t require any training. Businesses may find it extremely convenient to own and use Clariti.

You can use Clariti to communicate with each other using emails, chats, calendar events, to-dos, and calls using a single application. There is no need to use different communication channels and shift between multiple apps. When you use Clariti, you will not feel any stress trying to remember all the connected conversations in memory. Clariti eliminates the need to search across many apps looking for information and makes it easy to see the big picture without effort.

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