During the last couple of years, office workspaces have undergone a complete overhaul in light of the pandemic. The personal desk has given way for hot desking. The word hot desking came from the practice when many people shared tiny sleeping spaces with limited beds inside the naval ships where the bed was still warm from the previous user. The same is applied to office workspaces where multiple users share the same desk on a reservation basis.
Hot desking is mostly fueled by the hybrid work model and it is liked by both employees and employers. For companies, hot desking provides an opportunity for cost reduction due to optimum space utilization, and for employees it gives a better work-life balance as they don’t have to attend the office on all days of the week.
Hot desking presents a win-win situation for both companies and employees. Hot desking makes hybrid employee experience great. Though many companies are planning to continue with their remote working set-up, a survey points out that 74% of employees want to return to the office for at least a few days per week. Hot desking would be the best solution for this.
We are presenting ten ways how hot desking can be beneficial for companies and employees.
One of the critical benefits of hot desking is optimum office space utilization. In the hybrid work model, only a few employees attend the office at a given point in time. Companies can choose to surrender the extra space available or sublease it to other smaller companies.
This can save companies a significant portion of their facility costs. Moreover, on any given day, 40% of designated office desks go unused irrespective of whether employees are working from home or office. Empty or idle desks result in wastage and they don’t promote efficiency. Hot desking helps businesses to cut down on all that wasted space. Hot desking allows companies to maintain a productive workforce and reduce equipment costs by downsizing their operations.
Anyone will admit that their desk is always cluttered with empty coffee cups, unused stationeries, sticky notes etc. Hot desking doesn’t allow employees to own or personalize their desks, resulting in a cleaner and more organized workplace.
A few extroverted employees may often like to chat with others while some prefer a quiet corner. Hot desking gives the flexibility for employees to choose a comfortable environment that positively impacts their workday and productivity.
During regular times employees often sit with their teammates, and they rarely get to meet people from other departments. But in a hybrid work model, people from one department get an opportunity to meet and get to know their colleagues from other departments since they share the same space. It creates a chance to build rapport with other team members, bringing more fun and interaction.
Hot desking ensures that employees’ experience remains the same regardless of their work. It removes the location constraints by moving all the applications to the cloud, allowing employees to access everything they need remotely. Hot desking puts companies on a fast track to growth by modernizing their infrastructure.
Since remote team employees normally work from home, they are often neglected when it comes to the office seating arrangement. Lack of adequate seating arrangement will deter them from coming to office and meeting their in-office colleagues face-to-face, which may affect the team cohesion. Hot desking allows off-site and remote team members to reserve a desk of their choice and visit the office frequently and build rapport with other teammates.
As the pandemic fears are slowly receding, companies are getting ready to call their employees back into the office. But still health safety remains a genuine concern in the post-pandemic world. Hot desking helps companies maintain social distancing and reduce the risk of infections.
There are many apps available in the market that allow companies to manage their office resources. These apps manage the maximum number of employees allowed in the office at a given time. This way employees can schedule their visits based on desk and meeting room availability.
Hot desking carries many benefits for employees as well. They can save money on commuting since fewer commutes’ means less energy consumption and pollution. Hot desking helps companies run their businesses with smaller offices. Through hot desking, a company can achieve savings of up to 30% in the form of lower rent, utility bills and maintenance costs. Since employees are not tied to a single workspace and spend eight hours in the office every day, companies can ramp up their headcount without investing more in office space.
Hot desking helps employees maintain their work-life balance by drawing a boundary between office and home. Employees who are living in urban areas may not be in a position to reserve a separate room solely for office work and meetings. Hot desking allows employees to attend important meetings in the office and spend more time with their families and loved ones when they are at home. The option to juggle between home and office whenever needed reduces stress and prevents burnout.
All is not well with hot desking. Hot desking comes with its own set of advantages and disadvantages. Though it provides opportunities for companies to reduce office space expenses and increase employee efficiency, it may not suit all companies. If a company is not well prepared, hot-desking may become disadvantageous.
A digital work platform like Clariti is mandatory for hot-desking so that employees can log in via an Internet browser and collaborate with their teammates irrespective of the location.
Clariti is one of the best free web-based communication software that eliminates geographical constraints and helps companies hire the best talent across the world without worrying about software support and training costs. You can also save on office rent, stationery, utilities, and business travel costs by letting employees work from anywhere using Clariti.
Clariti provides integrations with all the primary cloud storage drives such as OneDrive, Google Drive, Dropbox, pCloud and Mega. So, when you are working from home or office, you don’t have to worry about carrying all your files back and forth. Once you integrate your drives with Clariti, you will have instant access to all your files anywhere, anytime. Before you implement hot desking, it is always better to try other work models such as hoteling, flex space etc and discover what works for you and your team.