internal communication tool

Due to the Covid-19 pandemic more and more teams are working remote. This not only includes working from home but also from different geographies and time zones. Team collaboration has never been more important. What used to be a simple task of walking over to a colleague’s desk and sharing information, now is more complex. Seamless collaboration means team members can reach out to each other easily through email, calls and video chats to discuss the issue at hand. When all these means of connecting with each other happen naturally without any extra effort or stress, just like connecting in person, the collaboration is seamless. Seamless collaboration fosters a sense of shared responsibility. Things get done faster and without any errors. Everyone’s productivity goes up and there is higher customer satisfaction.

The success of team collaboration depends on the company’s existing practices, strategies and communication tools that are used within the organization. We have listed a few ways to promote team collaboration and improve productivity.

1. Get a good collaboration tool

There are collaboration tools for just about every type of business. Online collaboration tools help both remote and in-house teams achieve greater levels of coordination, complete projects on time, optimize resources and achieve higher productivity. Provide access to team collaboration software that can bring all communication like email, chat, audio calling, screen sharing etc in one place.

2. Improve communication

According to the statistics, 57% of employees report not being given clear directions and 69% of managers are not comfortable communicating with the employees in general. Improving communication is key to improving collaboration. Therefore, organizations should invest in the right tools, get regular feedback from employees, encourage two-way communication between employees and management and organize team-building activities.

3. Reduce emails

According to a McKinsey report, the average professional spends 28% of the workday reading and answering emails. That equates to a staggering 2.6 hours spent and 120 messages received per day. By agreeing with your team on communication rules, you can reduce distractions and eliminate email overload.

4. Reduce meetings

One survey revealed unproductive meetings prevent 65% of workers from completing their work. Meetings also increase the chances of people committing mistakes in their work. Face-to-face meetings were replaced by Zoom meetings post-pandemic and soon many employees started suffering from Zoom fatigue. Companies must streamline their communication in such a way that only a few meetings are needed.

5. Foster creativity

Motivate your team members to think outside the box. Creativity inspires employees to work with each other and inculcates the mindset of continuous learning. Creativity also encourages employees to seek new information, knowledge and new ways to solve the same old business problems.

6. Allow team members to take the initiative

By encouraging your team members to come up with new initiatives, you can transform a sluggish and disengaged team into one that is lively and problem-solving. An innovative culture can make employees proactive, engaged and committed drivers of business performance.

7. Communicate expectations

It would help if you communicated to your team members the importance of collaboration. Make sure that they understand this is the minimum standard for being part of the team. If everyone understands your position on collaboration, it becomes easier to execute different tasks.

8. Clarify the team goals

Your team members need to feel that they are working towards the attainment of something specific. Jointly create measurable goals and clearly define what a win is. Doing so gives them a sense of purpose and unity.

9. Recognize and reward

Research by OfficeTeam shows that 66% of employees and 76% of millennials would quit their jobs if they felt unappreciated. Lauding individual performances will motivate other members to perform better as well.

10. Streamline work processes

Your company processes must be clear and straightforward to ensure team collaboration. You do not want a situation where each team member has their own way of doing the same task. That would cause miscommunication and disagreements. Streamlining work processes ensures everyone is on the same page.

11. Track team members’ progress

As you encourage your team members to collaborate, each one of them wants to see their efforts pay off. Track the progress of different tasks assigned. In so doing, you can confidently show your team what has been achieved and what’s still pending.

12. Get feedback

Taking regular feedback from your employees gives you a chance to see where the problem exists and how best to manoeuvre around it. Managers must identify the issues that are affecting team collaboration and keep them at bay.

13. Honor requests and keep promises

Keeping promises and honoring requests goes a long way in cementing your team. Broken promises are the cracks that start to separate team members. As a team leader, you must keep your word.

14. Highlight the strengths of your team members

Empowering team members by focusing on the core strengths of each person allows them to work together collaboratively. That allows them to view each other as teammates and not competitors.

15. Resolve conflicts

For better team collaboration, leaders should identify potential conflicts between the team members and deal with them accordingly. Handling conflicts at the early stage and resolving them amicably will save the company lot of time and money.

16. Nurture a positive attitude

Keep the team environment open and creative. Leave the judgments on the sidelines. Encourage your team to see any obstacles as something they can conquer together. Nurture a can-do attitude. Provide adequate training that will ensure their development. If you want your goals realized, you need to encourage your employees to produce their best.

17. Build cohesion within your team.

Build cohesion within your team. After all, there’s no ‘I’ in the team. Keep everything inclusive as much as possible. Daily huddles are particularly helpful. They allow your members to share what they have done or will do. This helps keep the workflow moving forward.

18. Encourage team members to share

While internal file-sharing software can help your team members to access the resources they need to do their jobs, creating spaces for sharing knowledge, insights, and resources will improve team coordination and cohesion.

19. Lead by example

If the top management of a company is good at exhibiting collaborative behavior, then this will filter down to your team members. Top-level managers should also be good team leaders to set an example for their subordinates.

20. Collaborate offline

Offline team building activities such as team lunch, impromptu morning coffee, beer after work etc help team members to bond with each other based on mutual interest.

These tips and strategies discussed above will help you to improve the decision-making process and overall business productivity by improving team collaboration. The best thing leaders can do to improve team collaboration is to make the process of collaborating a great experience.

Best online collaboration tools for business growth

During this pandemic, online collaboration tools have become a permanent feature of the modern workplace. These online collaboration tools are cost-effective and allow employees to work from anywhere and at any time using any internet-enabled device. Companies are showing great interest in implementing online collaboration tools to make their employees more productive. A study by Deloitte shows that a vast majority of the business leaders believe that providing their employees access to modern online collaboration tools can improve productivity by as much as 20-25%.

Every employee on average spends three hours a day searching for information and sorting emails. A carefully chosen online collaboration tool will help you to save time wasted on this unproductive work. A good online collaboration tool should be able to bring all your communication like email, chat, calls, screen sharing etc in one secure, online platform and connect all of them so your team members can find the information they need without searching. Online collaboration tools will significantly reduce the time spent on long email exchanges and make your communication more efficient.

These online collaboration tools are cost-effective and allow employees to work from anywhere and at any time using any internet-enabled device.

1. Clariti

Clariti is one of the fastest-growing online collaboration tools especially among small and medium businesses and the startup community. Clariti is a free business productivity web app that brings your emails, chats, call, to-dos, documents…in one app and automatically links related items in a “TopicFolder”. TopicFolders add topic-centric organization to your communications, so you are never lost or waste time searching for information. TopicFolders allow you to easily see the big picture and make informed decisions. Clariti is ideal for small and medium businesses to boost team collaboration and drive productivity.

2. Chanty

Chanty is a cloud-based collaboration platform that combines communication, project management, and automation to help teams work together more effectively. Chanty helps teams improve productivity and business collaboration. Unlimited message history, task management, file sharing and powerful notifications organize and save your day.

3. Twist

Twist is an app that makes sense of chaotic teamwork. Collaborative conversations are at the core of the platform, with threads that keep discussions easy to access and well-organized.

4. Pronto

If you want to experience the power of having your entire organization on one collaboration platform then you should try Pronto. Using Pronto you can share any file type—documents, spreadsheets, slideshows, photos, videos, and more. Pronto integrates with all reputable cloud storage repositories.

5. Brosix

Brosix increases teamwork through rich messaging and collaboration features and robust administrative control options. Brosix enables you to create a communication environment that truly addresses your team’s needs.

pimentaCHAT is a unified collaboration and communication tool that lets you make a video or audio calls. It is a central platform for all your communication and collaboration needs.

Stashcat’s channels for teams and groups are not limited to any number of participants. You can create a channel for individual departments, teams, or the entire organization, even if there are 50,000 or more participants.

8. Swit

Swit brings just the right amount of everything for collaboration – from chat to ideation, to file sharing, to task management.

These Online collaboration tools will help your team to get more done in less time. Using online collaboration tools will boost productivity, help you maximize your profits, and make your employees more satisfied. Online collaboration tools can help you cut down on unwanted cost and other time-sucking activities.

Bringing clarity to your world

If it's on our mind, you'll be the first to know!

Leave a Comment

Recent Blogs

internal communication tool
internal communication tool
internal communication tool
internal communication tool
internal communication tool