online collaboration tools

As the business landscape continues to evolve, the need for effective online collaboration tools has become more crucial than ever. In a world where remote and hybrid work models have become the norm, seamless collaboration among teams has become a critical driver of productivity, innovation, and organizational success.

Online collaboration tools or online collaboration software are digital platforms that enable teams to work together on various projects, tasks, and initiatives, regardless of their physical location. These tools provide a centralized space for communication, file sharing, task management, and real-time collaboration, allowing employees to stay connected, aligned, and productive.

But with the abundance of options available in the market, choosing the right online collaboration tool for your business can be a daunting task. According to a survey by Capterra, the global online collaboration software market is expected to grow at a CAGR of 12.2% from 2022 to 2027, underscoring the growing demand for these solutions.

So, which is the best online collaboration tool for your business? The answer may vary depending on your specific needs, team size, and industry. However, one thing is clear: the most popular workplace collaboration tool in 2024 is likely to be the one that offers a seamless, context-rich, and user-friendly experience.

In this comprehensive guide, we’ve curated a list of the 30 best online collaboration tools for businesses, along with expert insights to help you make an informed decision. From feature-rich AI-powered Clariti to niche solutions catering to specialized needs, this guide will provide you with a well-rounded overview of the collaboration landscape.

Whether you’re a small startup, a growing enterprise, or anything in between, this blog will equip you with the knowledge and tools you need to streamline your team’s collaboration, boost productivity, and drive your business forward in the ever-evolving digital age.

What are online collaboration tools?

Online collaboration tools are digital platforms designed to facilitate teamwork, communication, and information sharing among individuals or groups, regardless of their physical locations. These tools offer a range of features such as document sharing, real-time editing, video conferencing, task management, and instant messaging. They enable teams to collaborate on projects, streamline workflows, and enhance productivity by providing a centralized hub for communication and resource sharing.

Top 30 online collaboration tools for businesses

1. Clariti

Best online collaboration tool for context-based communication

Clariti stands out as a premier online collaboration software for businesses seeking to streamline their collaborative efforts. Powered by AI, Clariti’s unique approach to contextual communication sets it apart from traditional collaboration tools. By ensuring that every interaction is grounded in a specific context, the platform enables teams to maintain a seamless flow of information, eliminate redundancies, and make more informed decisions.

This contextual awareness not only boosts productivity but also fosters stronger alignment and cohesion among distributed teams. Moreover, Clariti’s centralized platform consolidates all communication, providing users with a comprehensive view of their collaborative activities. With its user-friendly interface and robust features for file sharing, voice calling, screen sharing, and real-time updates, Clariti empowers businesses to collaborate more efficiently, make faster progress on critical initiatives, and drive sustainable growth.

Pros:

  • Contextual communication for enhanced efficiency
  • Centralized platform for consolidated collaboration
  • AI-powered features for streamlined workflows

Cons:

  • No mobile app
  • No video calling

The basic version is free.

Premium pricing starts from $9

2. Chanty

Best online collaboration tool for Seamless Team Communication
Team Communication

Chanty is one of the top cloud-based online collaboration tools for business. It combines communication, project management, and automation to help teams work together more effectively. Chanty helps teams improve productivity and business collaboration. Unlimited message history, task management, file sharing and powerful notifications organize and save your day. Chanty has strong security measures to protect sensitive data and confidential information.

Pros:

  • Simple and intuitive user interface
  • Affordable pricing options
  • Integrates with various productivity apps

Cons:

  • Limited customization options
  • Can feel basic for larger or more complex teams
  • May lack advanced collaboration features

Basic version is free.

Premium pricing starts from: $3

3. Slack

Best online collaboration tool for Streamlined Team Collaboration
instant messaging platforms

Slack is a popular online collaboration software that helps teams communicate and stay organized. It offers many features, including real-time messaging, file sharing, and searchable archives.

Slack also integrates with a variety of other productivity tools, making it a one-stop shop for team communication. One of the key advantages of Slack is its ease of use. The interface is intuitive and user-friendly.

Additionally, Slack is highly customizable, allowing users to tailor the tool to their specific needs. With its many features and benefits, Slack has quickly become one of the most popular collaboration tools on the market.

Pros:

  • Widely adopted and feature-rich
  • Excellent integration capabilities
  • Robust search and archiving functions

Cons:

  • Can be overwhelming with large number of channels
  • Mobile app experience may be less robust

Basic version is free.

Premium pricing starts from: $2.67

4. Microsoft Teams

Best online collaboration tool for Integrated Office Collaboration
instant messaging platforms

Microsoft Teams is a powerful online collaboration tool that enables users to chat, meet, call, and collaborate with each other in real-time. It’s designed to enhance productivity and simplify communication within organizations, particularly those with remote or distributed teams.

One of the most important features of Microsoft Teams is the chat functionality. Users can send instant messages to individuals or groups, and can also create channels for specific topics, teams, or projects. This makes it easy to stay in touch with colleagues and ensure everyone is on the same page.

Another key feature of Microsoft Teams is its video conferencing capabilities. Teams offer video conferencing for one-on-one or group meetings, making it easy to communicate with remote team members. Users can share their screens, record meetings, and collaborate on documents in real-time, making it easy to work together and get things done quickly.

Pros:

  • Seamless integration with Microsoft 365 ecosystem
  • Comprehensive collaboration features
  • Familiar and user-friendly interface

Cons:

  • May be overkill for smaller teams
  • Can be complex to set up and configure
  • Subscription-based model may not suit all budgets

Basic version is free.

Premium pricing starts from: $6.99

5. Flock

Best online collaboration tool for Efficient Team Communication
Instant messenger apps

Flock is an online collaboration software that is designed to help teams communicate and work together more effectively. It offers a variety of features that are specifically tailored to the needs of modern workplaces, including messaging, video conferencing, and file sharing.

One of the key features of Flock is its messaging functionality. Users can communicate with individuals or groups in real-time using Flock’s instant messaging functionality. They can also create channels for specific projects or teams and can easily share files and links within the chat. This makes it easy for teams to stay connected and collaborate on projects in a centralized location.

Pros:

  • Clean and intuitive user interface
  • Affordable pricing options
  • Robust task management capabilities

Cons:

  • Limited customization and branding options
  • May lack some advanced features found in larger competitors
  • Smaller user base compared to industry giants

Basic version is free.

Premium pricing starts from: $6

6. RingCentral

Best online collaboration tool for Unified Business Communication
instant messaging platforms

RingCentral is a valuable online collaboration tool for small businesses. It allows users to interact, coordinate and stay connected in any workplace environment. With its VoIP phone system capabilities, integrated messaging platform and video conferencing technology, RingCentral has the infrastructure to support teams in collaborating from any location.

Furthermore, its user-friendly interface and up-to-date privacy policies make it an ideal choice for businesses looking for a secure way to collaborate with customers, vendors or partners. Overall, RingCentral is an effective solution to streamline communications and facilitate collaboration between employees.

Pros:

  • All-in-one communication and collaboration platform
  • Scalable for businesses of all sizes
  • Integrates with various productivity tools

Cons:

  • Can be expensive for smaller businesses
  • Steep learning curve for some users
  • May have feature overlap with other specialized tools

Basic version starts from: $20

Premium pricing starts from: $25

7. Front

Best online collaboration tool for Shared Team Inbox Management
Team Communication

Front is a cloud-based online collaboration software for small and midsize businesses. Front is the premier channel to engage with customers on. It brings emails, apps and teammates into one place.

There is a universal inbox that all teammates can access, meaning context is never lost. Front also makes it easy to manage the workflow of your whole team.

Pros:

  • Unique shared inbox for team collaboration
  • Powerful automation and workflow features
  • Excellent customer service and support

Cons:

  • Steeper learning curve for some users
  • Can be more expensive compared to alternatives
  • Limited customization options

Basic version starts from: $19

Premium pricing starts from: $59

8. Microsoft Viva Engage

Best online collaboration tool for employee engagement
Team Communication

Microsoft Viva Engage is a transformative collaboration and employee engagement platform that is reshaping the way organizations empower and unite their distributed teams. Designed as part of the Microsoft Viva suite, Viva Engage harnesses the power of social collaboration, knowledge sharing, and personalized experiences to cultivate a more vibrant and cohesive workplace culture. By providing employees with a familiar, Facebook-like interface to connect, share ideas, and discover relevant expertise, Viva Engage breaks down silos and encourages cross-functional collaboration. Seamlessly integrated with the broader Microsoft 365 ecosystem, the platform leverages AI to surface timely, contextual information and facilitate meaningful interactions.

Pros:

  • Seamless integration with Microsoft 365 ecosystem
  • Focuses on employee engagement and wellbeing
  • Provides social collaboration and knowledge-sharing features

Cons:

  • Limited standalone functionality outside of Microsoft 365
  • May be overkill for smaller businesses
  • Relatively new platform with evolving feature set

Basic version starts from: $2

Premium pricing starts from: $6

9. Box

Best online collaboration tool for Secure File Sharing and Collaboration

Box online collaboration tool for cloud content management and file sharing. It allows you to collaborate with users wherever they are and from whatever device they are using. Box offers premium security for its users making it a trustworthy platform to store your work. On Box, you can seamlessly integrate countless apps that are used for productivity and work management making it easy to work with.

Pros:

  • Robust cloud storage and file sharing capabilities
  • Seamless integration with various productivity tools
  • Enterprise-grade security and compliance features

Cons:

  • Can be more expensive for larger storage needs
  • Limited collaboration features beyond file sharing
  • May feel limited for teams seeking a more comprehensive platform

Starter: $5 per user per month

Personal Pro: $10 per month

10. Evernote

Best online collaboration tool for Organized Notetaking and Sharing
productivity SaaS

Evernote is a versatile online collaboration tool for note-taking. It is widely used across various domains, such as personal and professional settings, to capture, store, and manage notes, web clippings, images, and audio recordings. Evernote enables users to create and categorize notes using tags, notebooks, and a robust search function, making it efficient for task management, idea storage, research, and collaborative projects. Its cross-device synchronization ensures seamless access to information, promoting productivity and knowledge retention for individuals, teams, and businesses alike.

Pros:

  • Intuitive note-taking and organization features
  • Cross-platform availability and sync
  • Extensive third-party app integrations

Cons:

  • Free version has limited functionalities
  • May not be the best fit for complex team collaboration

The basic version is free.

Premium pricing starts from $7.50

11. OneNote

Best online collaboration tool for Collaborative Note Management
OneNote

OneNote is a digital note-taking platform developed by Microsoft, designed to create and organize a wide range of notes and information. It is extensively utilized across personal, educational, and professional settings. OneNote offers virtual notebooks with sections and pages, facilitating users in jotting down notes, sketches, attaching files, and collaborating in real time. It seamlessly integrates with other Microsoft applications, enhancing productivity and knowledge management.

Whether for students taking class notes, professionals organizing project details, or teams collaborating on ideas, OneNote serves as a versatile tool for capturing and sharing information across various contexts.

Pros:

  • Powerful digital note-taking capabilities
  • Seamless integration with Microsoft 365 ecosystem
  • Allows for real-time collaboration on notes

Cons:

  • Limited standalone functionality outside of Microsoft 365
  • May feel complex for users seeking a simpler note-taking experience
  • Requires a Microsoft account for full functionality

The basic version is free.

Premium pricing starts from $6

12. Quip

Online collaboration tool for Collaborative Document Creation
Team Communication

Quip is one of the best online collaboration software for document creation with built-in office suite functionality, including word processing, spreadsheet and presentation software. Teams can collaborate on documents, spreadsheets along with chatting within the software. It facilitates mess-free collaboration and propels work within a team.

Quip also has multiple document templates that give you a head start on your work. This online collaboration tool is perfect for sales and service teams.

Pros:

  • Intuitive and user-friendly interface
  • Robust document collaboration features
  • Excellent version control and history tracking

Cons:

  • Pricing can be perceived as high for smaller businesses
  • May lack some advanced features found in enterprise-level tools
  • Limited third-party app integrations

Basic version starts from: $10

Premium pricing starts from $25

13. Zoom

Best online collaboration tool for Virtual Meetings and Webinars
saas tools free

Zoom stands out as one of the best free online collaboration tools for video conferencing tools due to its user-friendly interface, reliable performance, and comprehensive set of features. It allows users to effortlessly interact with others during meetings, webinars, and virtual collaborations.

Zoom’s high-quality video and audio, along with its interactive annotation tools, enhance the screen sharing experience by facilitating clear and effective communication. Moreover, Zoom’s widespread popularity and cross-platform compatibility ensure seamless collaboration among participants from different devices and locations.

Pros:

  • Reliable and feature-rich video conferencing
  • Easy to set up and use
  • Widely adopted and trusted platform

Cons:

  • Security and privacy concerns in the past
  • Can be resource-intensive for older devices
  • Limited collaboration features beyond video calls

Basic version starts from: Free

Premium pricing starts from: 12.49

14. TeamViewer

Best online collaboration tool for Remote Team Collaboration
instant messaging apps for business

TeamViewer stands out as one of the best online collaboration tools for screen sharing due to its powerful and versatile capabilities that cater to a wide range of user needs. It provides seamless remote access and screen sharing, enabling users to connect and collaborate across different devices and platforms.

TeamViewer’s intuitive interface and easy setup make it accessible even for non-technical users, facilitating effortless screen sharing and remote support.

One of TeamViewer’s key strengths is its robust security features. It employs end-to-end encryption and two-factor authentication to ensure that shared content remains confidential and protected from unauthorized access. Additionally, TeamViewer offers a comprehensive set of management and monitoring tools, allowing administrators to control access, track sessions, and manage devices efficiently.

Pros:

  • Secure remote access and support capabilities
  • Seamless cross-platform compatibility
  • Extensive integrations with various tools

Cons:

  • Pricing can be high for smaller businesses
  • May feel limited for comprehensive team collaboration
  • User experience can be complex for non-technical users

Basic pricing starts from $24.90

Premium pricing starts from: $50.90

15. Stashcat

Best online collaboration tool for Secure Messaging and Collaboration
internal communication tools in an organization

Stashcat is an online collaboration tool for small businesses. You can create a channel for individual departments, teams, or the entire organization, even if there are 50,000 or more participants. Administrators retain control over all communication via read and write rights.

Using Stashcat you can exchange ideas with one another in individual or group conversations. Conversations allow two to ten people to talk to, are always end-to-end encrypted and allow all types of data to be shared.

With Stashcat, each user has their own file repository in which files can be stored, accessed and used at any time. In addition to this personal file storage, each conversation and each channel has its own storage for shared files. Each file repository offers the option of creating folders to organize your files perfectly. Stashcat’s video conferences allow up to 75 people to exchange ideas in a closed, virtual room.

Pros:

  • Emphasis on data privacy and security
  • Integrates with various productivity apps
  • Customizable branding and interface

Cons:

  • Limited free version features
  • May lack some advanced collaboration tools
  • Less well-known compared to larger competitors

Free trial available

Pricing on request

16. Pronto

Best online collaboration tool for Real-Time Team Communication
Pronto

Pronto is a free online collaboration tool that includes instant messaging, and it covers the entire organization from top to bottom. It allows its users to send and receive critical organization and keeps everyone on the same page. Using Pronto you can share any file type—documents, spreadsheets, slideshows, photos, videos, and more. Pronto integrates with all reputable cloud storage repositories, including Dropbox, OneDrive, iCloud, and GoogleDrive.

Using Pronto you can create reminders for yourself or others in your groups—attach files, photos, or videos and assign due dates with auto-reminders for each task.

Using Pronto you can chat via live video with up to 20 participants all streaming video, or up to 400 participants observing. Pronto Meetings allows participants to join via video or audio-only, record the session, change views, share files or your screen.

Pros:

  • Intuitive and user-friendly interface
  • Affordable pricing options
  • Robust team communication features

Cons:

  • Limited customization and branding options
  • May lack some advanced collaboration capabilities
  • Smaller user base compared to industry leaders

Starter $3 user per month

Premium $4 user per month

17. Element

Best online collaboration tool for Secure and Decentralized Messaging
Team Communication

Element.io, also known as Element or Riot.im, is an open-source online collaboration software that offers secure messaging, file sharing, voice and video calls, and more. It is built on the Matrix protocol, which is designed to provide decentralized and interoperable communication services.

Element.io provides a platform for teams, organizations, and communities to communicate and collaborate in a secure and privacy-focused manner. It offers features like end-to-end encryption for messages, voice, and video calls, ensuring that user data remains confidential. Users can create public or private rooms for discussions, share files, and collaborate on documents in real-time.

Pros:

  • Open-source and privacy-focused
  • Customizable and self-hostable
  • Integrates with various communication tools

Cons:

  • Steeper learning curve for non-technical users
  • May lack some features found in mainstream collaboration platforms
  • Smaller user community compared to larger alternatives

Basic version is free.

Premium pricing starts from: $5

18. Troop Messenger

Best online collaboration tool for Quick and Secure Team Messaging
instant messaging apps for business

Troop Messenger is an online collaboration software that enables businesses and teams to communicate, collaborate, and share files securely in real-time. It offers features such as group chats, audio and video calls, screen sharing, and file sharing, which makes it a one-stop solution for all team communication needs.

With Troop Messenger, teams can create different groups for different projects or departments, and members can easily join or leave groups based on their needs. It also allows team members to communicate with each other privately through one-on-one chats.

Troop Messenger is available on desktop and mobile devices, making it accessible to users from anywhere and at any time. It also offers end-to-end encryption, which ensures that all communication and data shared on the platform is secure and private.

Pros:

  • Affordable pricing for small to medium-sized teams
  • Comprehensive team communication and collaboration features
  • Intuitive mobile app experience

Cons:

  • Limited customization and branding options
  • May lack some advanced functionality of enterprise-level tools
  • Smaller user base compared to industry giants

Basic version is free.

Premium pricing starts from: $10.99

19. Discord

Best online collaboration tool for Community Engagement and Communication
Instant messenger apps

Discord is an online collaboration tool that is primarily designed for gamers, but it has expanded to become a popular tool for communities of all kinds. It allows users to create and join servers, which are essentially virtual spaces where people can communicate with each other via text, voice, and video.

Discord offers a variety of features, including group chats, voice and video calls, screen sharing, and file sharing. It also has a customizable user interface, which allows users to personalize their experience with themes, emojis, and plugins.

One of the main features of Discord is its ability to create and join servers, which are essentially chat rooms that can be organized by topic, game, or interest. Users can create their own servers or join existing ones, and they can also be set to public or private.

Pros:

  • Excellent voice and text communication features
  • Highly customizable and community-driven
  • Free plan available with robust functionality

Cons:

  • May not be the most intuitive for business use cases
  • Limited native collaboration and productivity tools
  • Perceived as primarily for gaming communities

Basic version starts from: $2.99

Premium pricing starts from: $9.99

20. PimentaCHAT

Best online collaboration tool for Simplified Team Communication
pimentaCHAT

pimentaCHAT is an online collaboration software for small businesses, universities, associations and churches. pimentaCHAT lets you make a video or audio call to more than 50 people at the same time. It is a central platform for cooperation. It doesn’t matter what kind of work you want to do.

PimentaCHAT lets you reduce emails by including relevant participants with the @username mentioned to notify them immediately. pimentaLIVE lets you make video or audio calls with screen sharing for more efficient teamwork.

Pros:

  • Emphasis on data privacy and security
  • Integrates with various productivity apps
  • Customizable branding and interface

Cons:

  • Limited free version features
  • May lack some advanced collaboration tools
  • Less well-known compared to larger competitors

Bronze: €9.99 per user per month

Silver: €14.99 per user per month

21. Google Chat

Best online collaboration tool for G Suite Integrated Communication
Google Chat

Google Chat is an online collaboration tool that helps teams to work together by providing a platform for messaging, video conferencing, and file sharing. It also has features that allow users to collaborate on projects, such as setting up brainstorming sessions and creating joint documents.

Google Chat is a valuable tool for businesses that need to improve their online collaboration and communication. It helps teams to work more efficiently and can be used to resolve issues quickly. By using Google Chat, businesses can improve their productivity and profitability.

Pros:

  • Seamless integration with G Suite ecosystem
  • Intuitive and user-friendly interface
  • Affordable pricing options

Cons:

  • Limited functionality beyond basic messaging
  • May lack advanced collaboration features
  • Perceived as more consumer-oriented

Basic version starts from: $6

Premium pricing starts from: $12

22. Trello

Best online collaboration tool for Visual Project Management
saas tools free

Trello is a visual online collaboration tool for project management that allows individuals and teams to organize tasks and projects using boards, lists, and cards. Each card represents a specific task or item, and users can move cards across lists to show progress. Trello provides a user-friendly interface for creating, assigning, and prioritizing tasks, attaching files, setting due dates, and adding labels.

It offers a visual overview of project workflows and tasks, making it easy to track progress and collaborate with team members. Trello’s flexibility and customization options allow users to adapt it for various purposes, from simple to complex project management, task tracking, and team coordination.

Pros:

  • Visually appealing and intuitive kanban-style boards
  • Extensive third-party app integration capabilities
  • Free plan available with robust functionality

Cons:

  • May feel limited for complex project management needs
  • Customization options can be challenging for some users
  • Lacks advanced team communication features

Basic version is free.

Premium pricing starts from: $5

23. Asana

Best online collaboration tool for Task and Project Management
saas tools free

Asana is an online collaboration software for project management. It helps teams to communicate and work together more effectively. With Asana, teams can create projects, set deadlines, assign tasks, and track progress. Asana also offers a range of features that make it easier for team members to stay on top of their work, including comments, @mentions, and attachments. Asana is an essential tool for any team that wants to work together more efficiently.

Pros:

  • Comprehensive project management and task tracking
  • Flexible and customizable workflow options
  • Integrates with a wide range of productivity tools

Cons:

  • Steep learning curve for new users
  • Limited real-time collaboration features

Basic version is free.

Premium pricing starts from: $10.99

24. ProofHub

Best online collaboration tool for Organized Project Collaboration
Best business communication tools

ProofHub is an online collaboration tool for project management for businesses. It helps teams to communicate and work together more efficiently. It provides a shared workspace where team members can share files, leave comments, and track progress on projects. ProofHub also offers a range of features to help with project management, including task lists, Kanban boards, and Gantt charts.

These tools make it easy for teams to plan and track their work, ensuring that deadlines are met, and tasks are completed correctly. In addition, ProofHub integrates with a number of popular productivity apps, making it even easier for teams to collaborate. As a result, ProofHub is an essential tool for any team that wants to work together more effectively.

Pros:

  • All-in-one project management and collaboration platform
  • Intuitive user interface and easy to navigate
  • Customizable branding and white-labeling options

Cons:

  • Pricing may be on the higher end for some businesses
  • Limited free version features compared to competitors
  • May lack some advanced functionalities of enterprise tools

Basic version starts from: $45

Premium pricing starts from: $89

25. ProProfs Projects

Best online collaboration tool for Streamlined Project Management
Team Communication

ProProfs Projects is an online collaboration tool for project management that is designed to streamline task management, team collaboration, and project tracking. It is used by businesses to plan, execute, and monitor projects, allocate tasks, set deadlines, and collaborate on various projects within a single platform.

With features such as Gantt charts, task dependencies, time tracking, and real-time collaboration, ProProfs Projects helps teams stay organized, improve productivity, and ensure timely project completion. It is particularly useful for project managers, teams, and businesses looking for a comprehensive tool to enhance their project management processes and facilitate efficient teamwork.

Pros:

  • Affordable pricing options for small to medium-sized teams
  • Comprehensive project management and collaboration features
  • Intuitive task management and reporting capabilities

Cons:

  • Limited customization and branding options
  • May lack some advanced functionalities of enterprise-level tools
  • Smaller user base compared to industry leaders

Pricing starts from $49.97 per month

26. Gitlab

Best online collaboration tool for Collaborative Software Development
Team Communication

GitLab is a single application for the entire DevOps lifecycle and serves as a collaboration tool for business that empowers stakeholders to weigh in on the code production process. Gitlab helps teams to communicate and work together more effectively. It is an online communication platform that allows users to share documents, collaborate on projects, and track progress.

Gitlab also offers a number of features that make it easier to manage work collaboration, such as task management, file sharing, and team chat. As a result, Gitlab can be a valuable asset for any team looking to improve their collaboration skills.

Pros:

  • Robust version control and DevOps capabilities
  • Extensive collaboration features for software teams
  • Open-source and self-hostable options available

Cons:

  • Steeper learning curve for non-technical users
  • May feel overwhelming for teams outside of software development
  • Limited native features for general business collaboration

Basic version is free.

Premium pricing starts from: $29

27. Todo.vu

Best online collaboration tool for Integrated Task Management
Team Communication

Todo.vu is an online collaboration software for project management. It is designed to help individuals and teams manage tasks, projects, and client interactions. Todo.vu offers features such as task tracking, time management, client communication, and project organization, making it a suitable tool for coordinating and overseeing various aspects of project management and collaboration.

Pros:

  • Intuitive task management and project planning
  • Affordable pricing options for small to medium-sized teams
  • Integrates with various productivity tools

Cons:

  • Limited customization and branding options
  • May lack some advanced collaboration and reporting features
  • Smaller user base compared to larger competitors

Basic version is free.

Premium pricing starts from: $9

28. Collaboard

Best online collaboration tool for Visual Collaboration and Brainstorming
Team Communication

Collaboard is a visual online collaboration tool that allows its users to create mind-maps, diagrams and notes for projects. Collaboard has features like notes making and editing which allows users to exchange ideas with ease and efficiency. There are various tiers to the product, with advanced features that users can subscribe to.

Pros:

  • Visually engaging and interactive collaboration canvas
  • Supports real-time co-editing and ideation
  • Integrates with a wide range of productivity apps

Cons:

  • May feel overwhelming for users seeking a more structured approach
  • Limited offline or mobile functionality compared to some alternatives

Basic version is free.

Premium pricing starts from: $10

29. Miro

Best online collaboration tool for Digital Whiteboarding and Flowcharts
Team Communication

Miro is one of the best online collaboration tools for virtual whiteboarding. Miro provides a collaborative online canvas where teams can brainstorm, ideate, and work together in real-time, no matter their physical location. The platform offers a wide range of customizable templates and tools, enabling teams to create various diagrams, mind maps, flowcharts, and more. With Miro’s drag-and-drop functionality, users can easily add and arrange elements on the virtual whiteboard, promoting seamless collaboration.

Miro also integrates with popular productivity and project management tools, allowing teams to centralize their work and enhance workflow efficiency. Additionally, Miro’s real-time editing and commenting features make it easy for team members to provide input and feedback on ideas and projects.

Pros:

  • Highly versatile and visually engaging whiteboard tool
  • Extensive collaboration and ideation features
  • Integrates with a wide range of productivity apps

Cons:

  • Steep learning curve for some users
  • Pricing can be perceived as high for smaller teams
  • May lack advanced project management capabilities for complex workflows

Basic version is free.

Premium pricing starts from: $8

30. InVision

Best online collaboration tool for Seamless Design Collaboration
Team Communication

InVision is an online collaboration tool for powerful prototyping. It is used in the design and development of digital products. It allows designers to create interactive and animated prototypes of websites and mobile apps, enabling teams to visualize user experiences and workflows before actual development.

InVision’s real-time collaboration features facilitate seamless communication among designers, developers, and stakeholders, enhancing the design review and feedback process. Its integration capabilities with design tools and project management platforms make it a valuable asset in modern design workflows. Overall, InVision plays a crucial role in ensuring the alignment of design vision, improving user experiences, and expediting the development of digital products.

Pros:

  • Powerful prototyping and design collaboration features
  • Seamless integration with design tools like Sketch and Figma
  • Comprehensive version control and feedback mechanisms

Cons:

  • Primarily focused on design-centric collaboration
  • Pricing can be high, especially for smaller teams
  • May feel limited for broader business collaboration needs

Basic version is free.

Premium pricing starts from: $7.95

How to choose the best collaboration tools?

When you choose the best online collaboration tools, check the needs and preferences of the end users and how these tools will impact their daily work.

  • User-Centered Design: Prioritize tools with an intuitive and user-friendly interface. Tools should be easy to navigate and require minimal training.
  • Functionality: Identify tools that align with specific tasks and projects users frequently engage in. Tools should enhance their work, not complicate it.
  • Integration: Choose tools that seamlessly integrate with their existing workflow and software applications. This reduces duplication of effort and streamlines processes.
  • Mobile Compatibility: Ensure the tool offers mobile apps that allow users to collaborate from any device, enabling flexible work arrangements.
  • Customization: Look for tools that allow users to tailor the interface and settings to suit their preferences and needs.
  • Real-Time Collaboration: Prioritize tools that support real-time editing and updates, fostering efficient teamwork.
  • Communication Channels: Tools should offer a variety of communication channels, including chat, video conferencing, and document comments, to cater to different communication styles.
  • File Sharing and Storage: Opt for tools that provide ample storage space for files and enable easy sharing with both internal and external parties.
  • Task Management: Choose tools that help users track tasks, set deadlines, and manage projects effectively.
  • Collaborative Editing: Tools should allow multiple users to edit documents simultaneously, facilitating co-authoring and saving time.
  • Notification Settings: Users should have control over notifications to avoid information overload and maintain focus.
  • Search and Retrieval: Look for tools with robust search features that make it easy to find documents, conversations, and information quickly.
  • Security: Prioritize tools with strong security measures to protect sensitive data and confidential information.
  • User Support: Select tools that offer comprehensive user support, including tutorials, FAQs, and responsive customer service.
  • Feedback Mechanism: Tools should provide a way for users to offer feedback, suggest improvements, and report issues.
  • User Training: Ensure the chosen tool provides training resources to help users make the most of its features.
  • Community and User Base: A strong user community often indicates a tool’s popularity and helpful resources for troubleshooting.
  • Scalability: If users foresee the tool being used for larger projects or expanding teams, choose tools that can accommodate growth.
  • Data Backup and Recovery: Tools should have measures in place to prevent data loss and provide reliable backup options.
  • Collaboration Culture: Evaluate if the tool aligns with the organization’s collaboration culture and promotes teamwork.
  • User Experience: Consider user reviews and ratings to gauge overall user satisfaction and the tool’s practicality.
  • Trial Period: Whenever possible, offer users a trial period to explore the tool’s features and gauge its fit for their needs.

By involving end users in the decision-making process and considering their preferences and requirements, organizations can choose online collaboration tools that enhance productivity, streamline communication, and improve overall work satisfaction.

Why do we need online collaboration tools?

Online collaboration tools are indispensable in today’s interconnected business landscape. They bridge geographical gaps, enabling teams to collaborate seamlessly regardless of location. These tools facilitate real-time communication, streamline information sharing, and enhance project management. By providing centralized platforms for document sharing, task tracking, video conferencing, and instant messaging, they optimize workflows and boost productivity.

Which online collaboration tool is best for you?

Selecting the ideal online collaboration tool hinges on the specific needs of your team. Factors like work complexity, team size, and communication preferences play a vital role in this decision. In this context, Clariti stands out by seamlessly integrating email, chat, and other communication channels. Its innovative approach ensures that conversations and information remain connected, preventing the scattered and disjointed communication often encountered with other tools.

With Clariti, teams can collaborate efficiently, access relevant context easily, and stay organized. This holistic approach contributes to streamlined workflows, improved collaboration, and enhanced productivity, making Clariti a powerful solution for modern teams.

Conclusion

As we conclude our exploration of the top 30 online collaboration tools, it becomes evident that the digital landscape offers a diverse array of solutions to foster teamwork, innovation, and growth. Each tool showcased in this compilation brings a unique set of features to the table, catering to various business needs and industries. From communication champions to project management maestros, these tools empower teams to transcend boundaries and collaborate effortlessly.

As businesses continue to navigate the dynamic world of work, harnessing the potential of these tools can be the key to staying ahead. Embrace the power of online collaboration, harness the capabilities of these tools, and pave the way for a future where synergy knows no bounds.

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Frequently Asked Questions

Clariti is one of the best free online collaboration tools that not only brings all your emails, chats, online meetings, shared files, social feeds, and tasks in a single app but also links related conversations based on context.

Online collaboration tools help users access the software from anywhere, anytime, using any device so that employees can communicate with each other to get their work done, whether in the office or at home.

Clariti, Chanty, Twist, Pronto, Brosix, pimentaCHAT, Stashcat, Swit are some of the best collaboration tools that help companies with real-time information exchange to facilitate business processes while minimizing delays and errors that lower productivity.

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