Our typical workday is filled with overflowing emails, pings from group chats, meeting invitations, to-do reminders etc. A study shows that office workers are interrupted by distractions roughly every 11 minutes. After every distraction, it normally takes around 25 minutes for employees to return to their tasks. Apart from personal distractions, digital distractions like emails, smartphones, social media, text messages and most importantly the multiple productivity apps that we use to accomplish various tasks compound the situation.
Using multiple apps in the workplace prevents employees from focusing on important tasks. Every employee, on average, spends 32 days in a year switching between applications. With more distractions, employees waste more time and to compensate they end up working more hours. This leads to frustration, stress, errors and personal health issues.
In this blog, we will talk about how Clariti’s (multi-tasking software) content-rich subject chats offer an invaluable way to avoid communication silos when multi-tasking. With subject-based messaging and a user-friendly interface, Clariti gives users the power to quickly and easily locate relevant conversations instantly. This feature boosts productivity in a way that is unrivaled by other communication tools. Whether used individually or with a team, Clariti puts you in control of the task at hand, allowing you to multi-task efficiently and work like a pro. Here are 9 ways how to multitask and stay organized using Clariti.
1. Easy to multi-task with an all-in-one app
Most of the organizations use multiple apps for their day-to-day operations. The number of software apps deployed by large firms across all industries worldwide has increased 68% over the past four years, reaching an average of 129 apps per company, according to an analysis by Okta Inc. The effects of multi-tasking in the workplace are evident from the growing trend leads to information silos and increases the time involved in searching for information. McKinsey reported that employees spend 1.8 hours every day—9.3 hours per week, on average—searching and gathering information. This is a serious problem that affects your productivity and work-life balance.
Clariti is a multi-tasking app that allows you to keep track of all information in one place. It aims to make your life simpler by automatically arranging all your related chats, emails, social feeds, and cloud documents in subject chats. Once the subject chats are formed, it becomes easy to organize your work as there is no more searching or mental strain in remembering all your conversations. It boosts your productivity by eliminating the need for multiple apps and thereby preventing information silos.
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2. Lesser emails
Emails are great productivity killers. According to research cited in Forbes, the average office worker spends 2.5 hours a day reading and responding to an average of 200 emails, of which approximately 144 (mostly CCs and BCCs) aren’t relevant to their job.
Collaboration software is a helpful tool to increase workplace productivity, while reducing emails and other inefficient communication. Having an internal platform for work that hosts all necessary documents gives employees the ability to coordinate more efficiently. This allows them to provide updates and quickly respond to questions or requests without having to shuffle through redundant emails. By utilizing collaboration software, organizations can benefit from decreased wasted time and increased productivity due to the ease of organization and access which it provides. The clear structure provided by having your collaboration efforts centralized on one platform not only reduces emails significantly but can also streamline processes within the workplace.
We all play multiple roles and multi-task at work. Instead of emailing, you can invite your friends and colleagues to connect in Clariti and start chatting. You will experience significant timesaving in terms of fewer emails and become more productive.
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3. Effective group chats
Collaborative software is essential for teams to keep in contact and work efficiently together. Having a group chat feature within the software can be beneficial when trying to reach decisions quickly or iron out details in real time. The best collaboration tools should allow you to create and join group chats, allowing you to send out messages promptly without any lag time and without having to jump between different chat programs. This streamlined approach can make it faster and easier for everyone involved to collaborate effectively while reducing confusion due to the large amount of unchanneled information.
In Clariti, a skilled multitasking software, you can often get into a conference chat and get an immediate response from your colleagues, irrespective of their geographic location. Conference chats can also be started from an email, so all participants can see the context of the discussion, a unique functionality of Clariti. You can also add or remove participants on the go, as the conversation unfolds. This way the chats become fluid, and participants can be added and removed based on their need to know.
4. Avoid conflicts
You may be creating a to-do list for all your pending tasks so you don’t miss out on any important official tasks using a to-do app, and you may be inviting colleagues for your meetings and appointments using a calendar app. Using separate applications for to-do and calendar events may create unintended conflicts. Clariti, a multi-tasking software, allows you to create a to-do or send an event invite without switching between apps. This avoids any conflicts, and you can prioritize your work without missing any important task or meeting.
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5. Instant share
When you receive an email for which you need additional info from your colleagues, you may end up sending back-and-forth messages to them. Using emails to have group conversations is extremely inefficient and creates information silos. Using Clariti, you can instantly share the email with your colleagues and start a chat from email itself without losing context. No need to forward the email or copy/paste its contents in separate messages.
6. Orbit Chat
Internal communication between employees is necessary for any successful business, but so is a system for communicating with external stakeholders. Collaboration tools that facilitate this kind of exchange can help businesses better manage their relationships with external parties and stay on top of important conversations outside the office. By having the tools to quickly share resources and updates with outside contacts, such as customers, vendors, and partners, businesses are able to streamline operations and drastically reduce delays due to difficulties in establishing lines of communication. Collaboration software that allows you to communicate externally is essential for engaging your stakeholders successfully navigating today’s increasingly complex global markets.
Using Clariti, a multi-tasking app, you can chat with anybody, and the recipient doesn’t even need a Clariti account. All you need is their email address.
7. Leverage social media
In today’s world, the integration of social media into communication and collaboration software can offer more opportunities for businesses to stay connected with their customers and colleagues. By leveraging existing social media accounts, teams can engage in more efficient conversations with other professionals or gain direct customer feedback on a product or service. Furthermore, integration with social networking sites allows organizations to create conversations around specific topics, monitor conversations by others about their products or services, and reduce latency associated with certain communications processes. It is crucial that companies embrace this technology to remain competitive in the modern marketplace and ensure that their business strategies remain relevant.
Clariti, a multi-tasking app, enables you to integrate social feeds in your work by allowing you to selectively download work-related tweets. This way you can share tweets with your colleagues for reference or further action. Instead of feeling distracted, social media can now be a part of your productivity tool.
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8. Multi-file format viewer
Your workplace tool needs to have the capability to view multi-file formats so that you don’t have to switch between apps. Using Clariti, you can open most of the common file formats, including CAD files, without installing any additional software. This feature can be very helpful for engineers to collaborate effectively.
9. Cloud integration
Nowadays any SaaS product is expected to support cloud storage for easy sharing of files. Integrating cloud storage apps with collaboration software provides many advantages, such as enhanced security and improved scalability, to name a few. Allowing users to store data in the cloud while collaborating through various applications increases overall efficiency and optimizes task management while ensuring no data is compromised. With cloud integration, teams can access information faster and more securely, as well as collaborate easier on files regardless of their location or device used. In short, integrating cloud storage services with collaboration software not only processes workflows more quickly but also grant organizations greater control over documents, allowing them to be worked on by external stakeholders more efficiently.
Clariti supports cloud storage like Google Drive, OneDrive, Dropbox, pCloud, Mega to share files with your friends and colleagues on the go.
Conclusion
Clariti’s content-rich subject chats are the perfect solution for teams that need to multitask like pros. By streamlining conversations into organized content-rich chat messages, teams can quickly switch between conversations, giving them the context, they need to move forward with their work. Clariti’s content-rich subject chats also reduce the deluge of emails and other messaging services, allowing teams to focus on their task and project management objectives. Ultimately, content-rich subject chats provide a better way for teams to communicate in an efficient and organized manner without sacrificing any of the context needed for meaningful collaboration. Typically, within 2 weeks of using Clariti, you will experience uninterrupted workflow and improvement in your productivity. Missing information, skipping project deadlines, procrastination or waiting for approval will become a thing of the past. With Clariti, your multitasking skills in the workplace are bound to improve and helps you get more work done in a lesser timespan. Try Clariti today. It is easy and free.
Frequently Asked Questions
How can I improve my multitasking skills?
As the workplace becomes increasingly fast-paced, being able to multitask effectively has become a critical skill for many employees. While some people seem to naturally excel at juggling multiple tasks, others may find it more challenging. Fortunately, there are a few things that anyone can do to improve their multitasking skills. One of the most important things is to learn how to prioritize. Not all tasks are created equal, and some will need to be completed before others. Once you have a clear understanding of what needs to be done and in what order, you can start to focus on completing each task one at a time. Additionally, it is important to stay organized and avoid distractions. This means keeping your work area tidy, setting aside time for specific tasks, and turning off electronic devices that could pull your attention away from what you are doing. By taking these steps, you can start to improve your multitasking skills and better manage the demands of the workplace.
Can you put multitasking as a skill?
In today’s fast-paced world, the ability to multitask is an essential skill. Whether you’re managing a team of employees or simply trying to get through your daily to-do list, being able to juggle multiple tasks is a crucial part of being successful. While some people are naturally gifted at multitasking, others have to work a little harder to develop this skill. However, there are a few things that everyone can do to improve their multitasking ability. First, it’s important to prioritize your tasks and focus on the most important ones first. Second, break down each task into smaller steps so that you can better focus on each individual task. Finally, make sure to take breaks regularly so that you don’t get overwhelmed. By following these simple tips, you can start becoming a master of multitasking in no time!
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