Our typical workday is filled with overflowing emails, pings from group chats, meeting invitations, to-do reminders etc. A study shows that office workers are interrupted by distractions roughly every 11 minutes. After every distraction, it normally takes around 25 minutes for employees to return to their tasks. Apart from personal distractions, digital distractions like emails, smartphones, social media, text messages and most importantly the multiple productivity apps that we use to accomplish various tasks compounds the situation.
Using multiple apps in the workplace prevents employees from focusing on important tasks. Every employee, on an average, spends 32 days in a year switching between applications. With more distractions, employees waste more time and to compensate they end up working more hours. This leads to frustration, stress, errors and personal health issues.
In this blog, we will talk about the advantages of using workplace productivity app Clariti that solves problems resulting from using multiple apps. We show how Clariti can help you boost your productivity, increase your team’s performance and bring more success to your organization.
Most of the organizations use multiple apps for their day-to-day operations. The number of software apps deployed by large firms across all industries worldwide has increased 68% over the past four years, reaching an average of 129 apps per company, according to an analysis by Okta Inc. This growing trend leads to information silos and increases the time involved in searching for information. McKinsey reported that employees spend 1.8 hours every day—9.3 hours per week, on average—searching and gathering information. This is a serious problem that affects your productivity and work-life balance.
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Clariti allows you to keep track of all information in one place. It aims to make your life simple by automatically arranging all your related chats, emails, social feeds, and cloud documents in TopicFolders. Once the threads are formed, it becomes easy to organize your work as there is no more searching or mental strain in remembering all your conversations. It boosts your productivity by eliminating the need for multiple apps and thereby preventing information silos.
Emails are great productivity killers. According to research cited in Forbes, the average office worker spends 2.5 hours a day reading and responding to an average of 200 emails, of which approximately 144 (mostly CCs and BCCs) aren’t relevant to their job. We all play multiple roles and multi-task at work. Instead of emailing, you can invite your friends and colleagues to connect in Clariti and start chatting. You will experience significant timesaving in terms of fewer emails and become more productive.
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Chat is often more efficient and elicits a quicker response when compared with emails. In Clariti, you can often get into a conference chat and get an immediate response from your colleagues, irrespective of their geographic location. Conference chats can also be started from an email, so all participants can see the context of the discussion, a unique functionality of Clariti. You can also add or remove participants on the go, as the conversation unfolds. This way the chats become fluid and participants can be added and removed based on their need to know.
You may be creating a to-do list for all your pending tasks so you don’t miss out on any important official tasks using a to-do app, and. you may be inviting colleagues for your meetings and appointments using a calendar app. Using separate applications for to-do and calendar events may create unintended conflicts. Clariti allows you to create a to-do or send an event invite without switching between apps. This avoids any conflicts, and you can prioritize your work without missing any important task or meeting.
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When you receive an email for which you need additional info from your colleagues, you may end up sending back-and-forth messages to them. Using emails to have group conversations is extremely inefficient and creates information silos. Using Clariti, you can instantly share the email with your colleagues and start a chat from email itself without losing context. No need to forward the email or copy/paste its contents in separate messages.
Many times, you may be dealing with stakeholders from outside the company who may not be using the same application as you to communicate. Using Clariti, you can chat with anybody and the recipient doesn’t even need a Clariti account. All you need is their email address.
Workplace distraction is a major cause for concern. According to a survey by Udemy, more than 70% of workers report feeling distracted on the job due to social media. Clariti enables you to integrate social feeds in your work by allowing you to selectively download work-related tweets. This way you can share tweets with your colleagues for reference or further action. Instead of feeling distracted, social media can now be a part of your productivity tool.
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Your workplace tool needs to have the capability to view multi-file formats so that you don’t have to switch between apps. Using Clariti, you can open most of the common file formats, including CAD files, without installing any additional software. This feature can be very helpful for engineers to collaborate effectively.
Nowadays any SaaS product is expected to support cloud storage for easy sharing of files. Clariti supports cloud storages like Google Drive, OneDrive, Dropbox, pCloud, Mega to share files with your friends and colleagues on the go.
Typically, within 2 weeks of using Clariti, you will experience uninterrupted workflow and improvement in your productivity. Missing information, skipping project deadlines, procrastination or waiting for approval will become a thing of the past.