Multitasking is a skill that is demanded in every facet of life. Are you a student? You will need to multitask with your education and all of your extracurriculars. If you’re a parent, you will be forced to tend to a million things at once. And if you’re working in a professional environment, it goes without saying, you are required to take care of xyz while doing abc.
Now, this can get quite overwhelming very quickly if you don’t know how to handle it properly. But with certain pointers and some tools, improving your multi-tasking skills in the workplace can boost your productivity.
7 tips to get your multitasking skills in the workplace
Know the agenda
You must start your day knowing what you want to get done. It’s alright if something new crops up in the middle of the day. But it’s your responsibility to know your tasks for the day. This is done so you don’t end up with too much on your plate. Though the goal is to multi-task, it doesn’t make sense to do more than three things at once. And if you really want to reap the true benefits of multitasking, it’s preferable if your ‘to-do’ list is made in a place.
Group your tasks
Once you’ve made the above list, you now need to group the tasks. Doing two completely unrelated tasks will have you wasting a lot of time. At the end of the day, your results will not meet the objectives you set yourself for. So, if there are two things that will require a similar process, group the two together. It simply makes more sense to go about your day like that!
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Keep Logs
When you’re tackling many things at once, you will be naturally inclined to lose track. To keep yourself organized, it is very important to keep a log of all that you’ve done. You must be strict with your logs. If you’re going to ask me for a format, there isn’t one. But you should be able to decipher it with one look. This is especially important if you need that information to present to a higher-up.
Get the right tools
There is no lack of tools available these days that are targeted to boost your multitasking skills in the workplace. So, take advantage of these. My favorite of the bunch is Clariti. This is a web app that brings you the power of multiple tools into one place. The best feature – called Workspace organizes your conversations, emails and to-dos automatically with the power of AI. So, with an ordered and streamlined interface, you have more time to concentrate on the tasks that matter.
This app also has an integrated chat and email system. This means you won’t have to waste time forwarding emails or switching between multiple apps to do one process. Since you’ll be viewing everything in threads, it also becomes easier to move from one task to the next without the whole ordeal of switching apps.
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Give yourself achievable tasks
This is a no brainer. It makes no sense to set yourself 10 objectives if you know you can only get 6 done. Though aiming high is a good thing, going from 6 to 10 should be a process, not a leap. If you don’t get through your goals for the day, mentally, it will weigh on you. Two things will happen – you’ll go into the next day thinking you have a backlog, which will hamper your productivity. Also, not being able to meet your standards will impact your self-confidence. So always give yourself reachable targets.
Focus
The attention span of an average human is not very long. Only 8.25 seconds! That’s probably why we prefer to multitask in the first place. So, it is even more important to cut-off easy sources of distraction. Having a concentrated 30 minutes will take you way further than an unfocused 1 hour.
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Reward yourself
We are human after all and being praised or rewarded for a job well done is definitely a stimulating factor. And that praise doesn’t always need to come from a superior. So, when you do check something off your list, give yourself a small reward. A 10-minute break perhaps? Or indulge in your favorite treat! It does not have to be big, only make you feel good.
Once you get the process that works for you down, multitasking will never be a challenge for you again.
Frequently Asked Questions
How can I improve my multitasking ability?
You can do a few key things to improve your multitasking ability. First, it’s important to understand that multitasking is really just the ability to switch your focus from one task to another rapidly. So, one way to improve your multitasking ability is to practice switching your focus quickly and efficiently. Another way to improve your multitasking ability is to become more organized and efficient in your work habits. When you’re organized, it’s easier to keep track of multiple tasks and priorities, and you’re less likely to get overwhelmed. Finally, try to limit distractions when you’re working on multiple tasks. This means turning off your email notifications, putting your phone on silent, and closing any tabs or programs that aren’t directly related to the task at hand. By following these tips, you can improve your multitasking ability and become more productive in your work.
How do you balance multitasking skills?
In today’s fast-paced world, it’s more important than ever to be able to juggle multiple tasks simultaneously. But how do you strike the right balance between trying to do too much and not enough? Here are a few tips to help you find the sweet spot when it comes to multitasking:
1. Know your limits. Trying to take on more than you can handle is a recipe for disaster. Before taking on any new tasks, make sure you have the time and energy to devote to them.
2. Focus on quality over quantity. It’s better to complete a few tasks well than to try to do too many things half-heartedly. When you’re spread too thin, the quality of your work suffers.
3. Learn to say no. It can be difficult to turn down new opportunities, but sometimes it’s necessary in order to maintain a manageable workload. If you’re feeling overwhelmed, don’t hesitate to politely decline an offer or request.
4. Take breaks. Trying to work non-stop is not only unhealthy, it’s also counterproductive. You’ll be more productive if you give yourself regular breaks throughout the day to recharge and refocus.
5. Delegate when possible. If you find yourself with more tasks than you can reasonably handle, see if there’s someone else who can pitch in and help out. Delegating can lighten your load and help you get things done more efficiently.
By following these tips, you can learn how to balance your multitasking skills and avoid feeling overwhelmed by your workload.
What are the multitasking skills?
Multitasking generally refers to the ability to juggle multiple tasks simultaneously. In the workplace, multitasking is often essential for meeting deadlines and getting work done efficiently. However, not everyone is equally adept at multitasking. Some people find it difficult to focus on more than one thing at a time, while others may have difficulty switching between tasks quickly. There are a few key skills that are necessary for successful multitasking, including:
-The ability to focus on multiple tasks simultaneously without getting overwhelmed.
-The ability to quickly switch your attention between tasks as needed.
-The ability to prioritize and manage multiple tasks effectively.
-The ability to stay calm and organized when under pressure.
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