free online productivity tool for business

Productivity apps could be anything that lets you get more things done in less time. While larger organizations are looking at SaaS to cut costs and boost productivity by reducing the time spent on non-core activities, smaller startups are looking at business productivity software for various reasons, such as attracting better talent, improving employee satisfaction and bolstering communication.

Organizations mostly rely on many apps to get their things done, and research shows that organizations with over 250 employees use over 100 SaaS apps. In contrast, small firms of up to 50 employees use up between 25-50 SaaS solutions on average. Having said that, choosing from more than 25,000 SaaS products is a challenging task. When you don’t have the right tools to do your work, you will get stressed out and frustrated. But you are not alone. A study points out that 56% of employees don’t get the right tools to perform their day-to-day activities.

For a long time, small business owners were not able to afford these tools. But Cloud-based tools are bringing costs down where such tools are now easily affordable. Cloud-based tools offer monthly subscriptions per user and there is no licensing or installation cost involved. Providing your employees with the right set of tools is a great way to increase productivity. Fewer emails and lesser meetings are some of the signs that your employees are becoming more organized and productive at work.

So, we have made your job easier. We have carefully selected the business productivity software that you will need to boost your productivity without worrying about the cost.

Top 30 Free Productivity Tools for Business to Boost Efficiency

Clariti is one of the best productivity tools for businesses that let users send & receive emails, consume social media, chat and make calls to their teammates, manage cloud documents, create to-dos and events, and so on. Clariti’s Contextual Conversations transform how work itself is done. In Clariti, related emails, calls, documents, social feeds and even to-dos can be part of Contextual Conversations, eliminating the need to open other apps and search for information. As you work naturally using Clariti’s Contextual Conversations, the tool’s machine learning and AI capabilities help you build context naturally for all your work, boosting workplace productivity.

Clariti’s Contextual Conversations can help team members more quickly and easily understand each other by providing context for messaging. When everyone is on the same page, it’s easier to get work done. Clariti’s Contextual Conversations can help teams to avoid the back-and-forth of email chains.

When information is readily available in a chat, team members can quickly find what they need without wading through emails. This can save a lot of time and make everyone more productive. Clariti’s Contextual Conversations can also help teams to keep better track of ideas and action items. With everything in one place, it’s easy to refer back to previous conversations and ensure that tasks are completed.

Contextual Conversations can also help promote more timely communication. When team members know they can quickly get information from a chat, they are more likely to check in on the conversation rather than letting things sit for days or weeks. This can result in quicker decision-making and greater overall productivity.

2. Crocoblock

Crocoblock is a leading provider of high-quality plugins and tools for WordPress websites. Known for its innovative JetPlugins suite, Crocoblock enhances the capabilities of Elementor, a popular page builder for WordPress.

Crocoblock is particularly known for its flagship product, JetEngine, which allows users to create dynamic content types and listings. This tool is essential for anyone looking to build complex websites with custom post types, taxonomies, and meta fields without needing to write a single line of code.

In addition to its innovative products, Crocoblock is committed to delivering excellent customer support and continuous product updates, ensuring that users have access to the latest features and improvements. The company also provides extensive documentation, tutorials, and a vibrant community to help users get the most out of their tools.

3. Rydoo

Rydoo is a leading online productivity tool that lets business expense and travel solution that automates and streamlines processes for high-growth companies and enterprises. Its mobile and web application transforms the outdated expense reporting process by empowering employees to snap and manage expenses anywhere in real-time. It seamlessly integrates with major accounting and ERP packages.

4. Doodle

Doodles is one of the best productivity tools to enhance productivity for teams. It’s simple yet powerful tools integrate with online calendars, making scheduling meetings and tracking availability easy. This allows multiple team members to easily work out the best time for everyone to meet, eliminating tedious back and forth conversations. Doodle also provides a platform where teams can share ideas and feedback in a single digital workspace, promoting ongoing communication even when team members are working remotely. With cutting-edge features such as automated reminders, reference material sharing capabilities and real-time collaboration, it is no wonder that Doodle is trusted by countless businesses around the world to maximize their teams’ performance.

5. SendinBlue

SendinBlue is a powerful office productivity tool that provides teams with the resources they need to become more productive. It helps simplify communication across any organization while streamlining workflows, improving processes and boosting coordination between departments.

With a full suite of marketing tools, content management and analytics, SendinBlue makes it easy for teams to interact quickly and efficiently. Moreover, its sophisticated automation tools significantly reduce the time spent on mundane tasks, freeing up valuable hours for team members to focus on higher-value activities that can drive results for the business. By investing in SendinBlue, teams will be well-equipped to reach their productivity goals.

6. Funnel

Funnel is one of the best office productivity tools for small businesses. It integrates with all marketing and advertising platforms and allows you to feed your data anywhere you want it. It includes out-of-the-box integrations with 400+ data sources. It automatically feeds data into your Business Intelligence tool, your Data Warehouse, Google Sheets, Google Data Studio, Google Analytics or any other visualization tool.

7. FreeConferenceCall is an online conferencing and collaboration tool with worldwide customers. Their service offerings around the globe with unlimited use include high-quality free HD audio conferencing, web conferencing and screen sharing, audio and visual recordings, customized greetings, security features, desktop scheduling and mobile applications.

8. Winmo

Winmo is one of the best productivity tools for businesses and a predictive sales intelligence platform for finding the right marketing contacts at brands and agencies. This personalized, new business resource streamlines the sales process and drives more profitable connections through dynamic, predictive search and relationship mapping, giving sales professionals the competitive advantage to win more in an ever-changing market. It is the shortcut to more deals in a pipeline, more territories to break into, more wins, and most importantly, more fist bumps. From reliable decision-making information to accurate sales predictions, Winmo raises the bar for prospecting.

9. WorkJam

WorkJam is the leading employee engagement suite empowering the digital workplace for shift-based, hourly and non-desk workers. WorkJam productivity tool manages and optimizes the entire employee-employer relationship life cycle with dynamic mobile communication and workforce management to drive operational efficiency and productivity.

They help you to improve labor cost management and sales through better communication with the workforce, enhanced employee self-service and a better customer experience through a more motivated and engaged staff.

10. ReferralYogi

ReferralYogi is a SaaS-based customer advocacy platform that promises sustainable revenue growth for businesses. It is one of the best online productivity tools for businesses for all the right reasons. They help you identify your promoters, encourage referrals, manage references & create social buzz for your brands.

11. Smartsheet

Smartsheet is an office productivity tool for businesses with a familiar spreadsheet-like interface that helps teams plan, track, and manage real-time projects. Smartsheet features include various project management tools, such as document and resource management, project reporting, task management, file sharing, and timeline tracking.

Smartsheet can help teams standardize a project process, maximize productivity, and improve collaboration with automated workflow options that fit individual work preferences. Within the platform’s project management tools, data can be sorted using card, grid, Gantt chart, and calendar view. With a real-time dashboard, teams can track project status, manage resources, and assign tasks to improve overall visibility and work efficiency.

With the Smartsheet app, teams can access project information and workflow data while on the go. The mobile app is compatible with iOS and Android devices.

12. is a business productivity tool for startups that helps teams plan together efficiently and execute complex projects to deliver results on time. team management and task management tool allow for ease of use and flexibility to onboard any team and manages multiple projects across the entire team. With various productivity features such as time-tracking, an integrated Kanban board, automated notifications, workflow automation, dependencies, multiple views and calendar integration, teams can achieve better and faster results for every project milestone. can integrate with various third-party team collaboration and task management applications such as Google Drive, Dropbox, Pipedrive, Google Calendar, JIRA, MailChimp, and more. app is available for mobile devices via iOS and Android apps.

13. GreenOrbit

GreenOrbit is a productivity tool that allows users to manage documents, control workflows, share content and collaborate in real-time. Using a drag-and-drop CMS, users can create pages and organize digital assets like documents, images and video. Decentralized ownership means that users with the right permissions can upload and maintain content.

Using GreenOrbit, organizations can replace manual processes with online forms and add a workflow to the approval process. Employees across the business can book meetings, schedule events and work across multiple calendars. No matter where they’re located, employees can collaborate in real-time using #hashtags and @mentions – and are notified of any updates.

14. Bluescape

Bluescape is one of the best productivity tools for small businesses, which helps teams manage projects, edit files and add comments or annotations in customizable virtual workspaces. The platform enables organizations to store files, images, videos, blueprints, iterations and other documents in a centralized repository for future reference.

Bluescape includes role-based access, which lets managers provide viewing or editing permissions to members across departments. It offers various features such as communication management, real-time updates, virtual meetings, video conferencing and more. Bluescape supports integration with various third-party applications, including Box, Adobe Illustrator, DropBox, Google Drive, OneDrive and YouTube.

15. Connecteam

Connecteam was designed and built as a true all-in-one solution. Easily engage and manage non-desk employees with a true all-in-one mobile app. Connecteam offers a powerful, mobile-first platform that helps improve communication, enhance daily processes and save time.

Connecteam is a business productivity tool that can be used to manage multiple tools to enhance employee communication and engagement, employee training and onboarding, employees scheduling, time tracking, timesheets management, digital checklists and forms, task management, HR and welfare, knowledge centers, files storage, and much more!

16. Bloomfire

Bloomfire is a cloud-based business productivity tool that aims to help enterprise employees search for information to do their jobs by connecting people with information and knowledge. Bloomfire delivers content management and social collaboration features in a web application.

This solution supports various content types including video, PDF files, PowerPoint presentations, screen captures and more. Bloomfire is smartphone-ready and can be utilized by companies small and large in industries such as IT, hospitality, real estate, health care and education.

17. Ledger

Ledger is a business productivity tool helping to connect the entire team in a single space. Dedicated spaces for team connection work in harmony with sections for teamwork, giving greater agency to how organizations thrive. Integrated chat allows for all those micro conversations that don’t need a dedicated space. With Ledger, a single tool can help you manage all of the teams you work with.

So, you can form a single team for your primary organization and then add others as needed for vendors, agencies, franchises, etc. Or create one large team and segment everyone into groups, like one for sales, marketing, and support.

18. Basecamp

Basecamp is a productivity tool that helps teams stay on the same page; it’s less for traditional project management tasks (e.g., resource planning and long-term scheduling). With to-do lists, calendaring, due dates and file-sharing, Basecamp provides a way for teams to keep track of priorities and actionable items. It is a web-based software allowing users to sign in anywhere, anytime, either through a web browser or through apps compatible with many mobile devices. Not specific to a single industry, Basecamp can be deployed by any organization that needs to manage a group, including nonprofits, startups and client service firms—and it can even be used by freelancers.

19. Stack Overflow

Stack Overflow is one of the best online productivity tools that is designed to assist businesses in streamlining processes related to document editing, gamification, user tagging, and more. Stack Overflow’s Q&A answer module allows employees to generate personalized alerts or tasks upon request for new information.

In addition, Stack Overflow for Teams’ built-in editor enables employees to update knowledge documentation, identify out-of-date articles, and mark specific questions in knowledge articles. The editor also allows supervisors to distribute awards/scores among team members based on the amount of content published and completing other daily activities. To streamline workflows, Stack Overflow for Teams can easily integrate with other popular third-party tools such as Slack, Teams, Jira, GitHub, and Okta.

20. Jira Software

Jira Software is one of the best productivity tools for businesses that use agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project roadmaps to map out all projects in progress.

The project board includes a drag-and-drop interface that allows teams to manage every project detail. The system offers functionality to create user stories and issues, plan sprints and distribute tasks across the team. Users also have access to information from thousands of business apps, from design and monitoring tools to source code and productivity apps. A mobile app is available for Android and iOS devices.

21. Time Doctor

Especially when remote working and work-from-home is becoming the norm, you need an office productivity tool like Time Doctor to keep track of your entire team. It creates a summary of the time spent on each project, client, and task. You can monitor how much time your employees are spending on computers, social media and idle time. Time Doctor can sync with leading project management and accounting tools, and it is compatible with all devices and supports Windows, Mac, Linux, Android, iOS, and Chrome operating systems.


All work and no play make Jack a dull boy. If you are the kind of person who likes to listen to music while working, you are not alone. is a productivity tool that uses music to stimulate the brain and helps to boost focus. While most music will try to grab your attention, ensures attention-grabbing elements are subdued or removed. All you need is just 15 minutes to see noticeable results. So, if you want to focus, relax or meditate, just subscribe to

23. Nebo

If you have the habit of scribbling when you are talking to a colleague or attending a meeting. Don’t worry, Nebo automatically formats your handwritten notes to text. You can write anywhere, draw anything, then copy-paste content between pages and into other apps. You can add interactive diagrams, editable equations, freeform sketches and annotate pictures. You can even import a PDF then annotate freely with your pen and then export to PDF with all annotations in place. You can export in multiple formats. Publish on the web. Easily copy/paste to any other app.

24. StayFocusd

If you are prone to distractions while at work, don’t worry. Help is at hand. StayFocusd is a free Chrome extension that keeps track of all the sites that you are browsing, and it blocks the sites that consume most of your time. So be it videos, games or websites, it blocks all the distractions and helps you focus on your core work.

25. HazeOver

If you are multi-tasker and have the habit of toggling between multiple windows to get things done. Thank heavens, HazeOver removes all the distractions by automatically highlighting the window that you are currently working on, and it fades out other windows (from soft dimming to intense black) until you finish the most important task at hand. This app is for Mac users only. For Android and Windows users, if you come across any equivalent software, please let us know in the comment box below.

26. Panda

Panda is a powerful office productivity tool that helps teams increase office productivity by providing a number of features. Its unified workspace provides an interface for teams to collaborate on tasks, manage projects, and communicate with each other effectively. With the help of task tracking capabilities and cross-functional project management tools, teams can focus on the most important work being done and get results faster.

Teams can also use Panda to track their progress while they work to help ensure that goals are met in a timely manner. The app’s automated reporting system keeps team members up-to-date on what has been accomplished and helps them identify areas in need of improvement. In short, Panda ensures that teams are able to achieve maximum productivity in an efficient and organized way with minimal effort.

27. Plan

Plan is an office productivity tool that helps teams maximize their collective productivity by providing an intuitive platform for project and task management. Task assignment and tracking features allow team members to manage workloads effortlessly among individuals or groups. Specific tasks can be broken down into smaller, trackable steps that are easier to manage and monitor progress on.

Additionally, Plan streamlines communication between members by allowing them to collaborate within the platform in one central location, promoting transparency and trust in a team environment. Plan also simplifies budget planning with pre-built templates, enabling user friendly forecasting so teams can see with clarity when targets are reached. Ultimately, this allows teams to be more efficient as they work together on multiple projects while staying organized in one shared space.

28. Harvest

It is one of the best productivity tools that helps with time-management. If you are regularly missing your deadlines, then it’s time to analyze what is eating up your time and how much time you spend on each activity. Harvest will put all your day-to-day activities in perspective and help you to strategize your time better to make the most of your workday. Harvest syncs with other productivity tools like Asana.

29. Spark

Email is an important form of business communication, and you cannot do away with it. If it is Monday morning and if you are worried that your inbox might be flooded. Be rest assured. Help is at hand. Spark is one of the best office productivity tools that understands which of your emails are the most important and pops them to the top of the list. Spark can help you save tons of time by organizing your inbox. It’s available for free on Mac and iOS.

30. Clean Email

Clean Email is an intuitive office productivity tool that helps teams become more productive. It provides a single unified inbox for emails across all team members and analyzes what projects teams have worked on, making it possible to quickly find information needed for any project.

It also reduces clutter by filtering out unimportant emails and unsubscribing from unwanted services, enabling focus on the tasks at hand. Moreover, the app allows users to set aside emails that require action by snoozing them, which keeps them visible so they can be dealt with at the right time. With Clean Email, teams are given the tools to increase their productivity while staying organized and focused on their task list.


Overall, these productivity tools listed above can help businesses become more efficient and organized, which leads to higher levels of productivity. By utilizing programs like project management software or automation software, tasks can be completed faster and with less effort. Productivity tools also provide features that enable employees to access and collaborate on documents in real time, streamline communication between departments, and set deadlines for each task being worked on.

Businesses can use data-backed insights from these tools to make decisions and prioritize tasks in order to maximize both efficiency and quality of output. In short, by leveraging the power of productivity tools, businesses have a greater chance of reaching their goals in a timely manner with fewer resources.


Frequently Asked Questions

Clariti’s Contextual Conversations provides businesses with a streamlined and organized way to communicate. With Clariti, employees can save time searching for content by receiving real-time updates from their colleagues. This allows teams to focus more of their energy on collaboration and less time sorting through hundreds of messages looking for a needle in a haystack. As a result, workflows become much faster, and businesses become more productive.

According to a recent survey, the most commonly used office productivity tool is the computer. This is not surprising, given the growing reliance on computers for a variety of tasks, from word processing and spreadsheets to email and internet research.

There are four apps that have proved popular amongst businesses: Clariti for internal communication, Asana for task management, Trello for project collaboration, and for workflow optimization.

There are a few productivity apps that stand out from the rest. These three apps are known as the big 3 and include Clariti, Asana, and Basecamp. Each of these apps has unique features that make them essential for any productivity enthusiast.

For startups, essential apps include communication platforms like Clariti or Microsoft Teams for team collaboration, project management tools like Trello or Asana for task organization and accounting software such as QuickBooks or Xero for financial management.

There are a number of apps that can help with productivity. One of the most popular productivity apps is Clariti. Clariti’s Contextual Conversations helps teams to become more productive by helping them organize their information. By keeping all related conversations, documents and visuals in a single space, Clariti ensures no time is wasted when looking for the right information needed to complete a task.

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