internal communication tool

The necessity of having a solid communication system in place has proven itself twice over during the pandemic lockdown. All workplace teams had to acclimate themselves to online conversations exclusively, and they had to learn it quick. The problem first arose when people had to switch between emails and chats. This led to the loss of entire conversations and messages stored in the email and chat silos. With half the info, you can only do half the effective work.

This is where having a good communication app comes in handy. It has been proven many times that companies with connected employees are 25% more productive. So, if your communication app doubles as a productivity app, your company is the one to gain. To improve communication and be more productive, companies must have the right processes and tools in place.

Not having such a system in place can negatively affect your business. It has been estimated that communication barriers cost an average organization $62.4 million per year in lost productivity. All you need to remedy this is good methods and a very effective communication platform.

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do’s and don’ts of effective business communication that improves productivity

Have Concise Message

There is nothing worse than rambling on and on in your business emails. It is not considered professional, nor will it be appreciated by your fellow colleagues. To avoid this, adopt a practice of self-censorship. Don’t write what you wouldn’t want to read in an email. There is a study that says people spend close to 11 hours on emails per week. Don’t add to this.

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Clear and Professional Language

There is nothing wrong with using shorthand in your business messages. But you must be aware of what is appropriate and what is not. Also, don’t try and crowd your message with fancy words people may not understand. You’re not writing an essay here. The goal is to get your message across, so always use layman terms and good language.

Complete message

Spend that extra time to ensure you’ve said everything that you wish to communicate. It comes across as very sloppy if you keep going back to add information to an original message. It is also an extraordinary source of wasted time. This is especially an important point to watch out for if you are including documents or pictures in your email. So, take the time to reread your message before hitting send.

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Invest in a Good Communication Tool, like Clariti

There has definitely been a point in our lives when we’ve wondered whether to send an email or send it via chat. With Clariti, you don’t have to ponder that, since both are integrated. Further, Clariti presents all related information be it from emails, chats, and shared documents in Workspace. Workspace helps you save time from searching through your sea of messages looking for just one conversation as everything is well organized. Since all the related conversations are connected in Workspace, it is very easy to see the big picture. Besides, Workspace provide complete flexibility in the way you can communicate with various people on the same topic as you can chat, email, call or have multiple group conversations within the same Workspace. This makes you quicker and faster at work without changing the way you work.

Communication is a Two-Way Street

Make sure that when you’re sending your message, you’re opening up for a discussion, rather than a curt message. This will go miles in improving employee engagement and relationship. Follow the checklist of do’s and don’ts of effective business communication and productivity will surely improve. Save time in your day by messaging effectively.

There are certain do’s and don’ts when it comes to business communication. First and foremost is use a proper business communication tool like Clariti which combines all your communications from emails, chats, calls, documents in cloud storage, and to-dos in one app and links all related information in a Workspace. Secondly, always be professional. This means using proper language, being respectful, and avoiding slang. Thirdly, make sure to be clear and concise. Use simple language that can be easily understood. Fourth, avoid lengthy or complex sentences. Fifth, always proofread your work before sending it out. This includes emails, memos, reports, etc. Sixth, use an appropriate tone for the audience and situation. Seventh, know when to use formal vs. informal communication. Lastly, keep in mind that not all communication has to be in writing; sometimes a phone call or meeting is more appropriate. Following these guidelines will help you to communicate effectively in the business world.

One of the most important skills in life is effective communication. It’s essential for our relationships, our jobs, and our overall wellbeing. However, communication can be difficult, and there are a few key things to keep in mind if you want to ensure that your message is clear and well-received. First and foremost is use a proper business communication tool like Clariti which combines all your communications from emails, chats, calls, documents in cloud storage, and to-dos in one app and links all related information in a Workspace. Secondly, it’s important to be honest and open. This doesn’t mean that you must share everything about yourself, but it does mean being genuine and authentic in your interactions. Third, it’s crucial to be aware of your body language and tone of voice. Nonverbal cues can play a big role in how your message is interpreted, so it’s important to be mindful of how you’re coming across. Finally, remember that effective communication is a two-way street. It’s not just about getting your point across, but also about listening to others and being open to feedback. By following these simple guidelines, you can dramatically improve your communication skills.

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