Team Communication

Communication plays a key role in the success of any business as we all spend at least 80% of our time communicating with our co-workers. Communication tools for the workplace like emails, chats, audio/video calls help us to complete projects or tasks on time. The current pandemic has transformed our workplace communication from in-person into on-cloud. Companies implementing innovative tools to manage their business communication have now moved to virtual mode.

Since business communication has a direct bearing on team building, employee engagement, and productivity, companies are investing heavily to upgrade their communication infrastructure. Communication tools for the workplace are becoming a top priority for companies. Every company chooses its communication tools for their needs based on various factors like team size, composition, nature of the project etc. In their quest to fulfill their internal and external communication needs, companies end up using multiple tools, which leads to information silos.

When the information is on different systems, you may spend a lot of your time toggling between multiple windows looking for the information. If you want to refer to a specific conversation or files, you will have to search in multiple places and remember all the information in memory to visualize the big picture.

For effective business communication, you need a unified communication system that can combine all your communications from emails, chats, calls, documents in cloud storage, and to-dos in one app and organize them based on topic or context. So, whenever you want to refer to any conversation or file, you should be able to retrieve it in a few seconds.

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Here are 20 popular tools that make workplace communication effective

1. Clariti

Clariti is one of the best tools to improve communication in the workplace. At its core, Clariti’s context-rich subject chat is an effective communication tool because it allows teams to messaging in context. Rather than forcing users to rely on a single messaging platform for all communication, Clariti’s context-rich subject chat lets teams use the messaging system that makes the most sense for the task at hand. This can range from a traditional team chat like Slack to a more project-focused platform like Asana. The result is greater productivity and collaboration, as teams are able to communicate in the most effective way possible. In addition, Clariti’s context-rich subject chat also includes flexible conversations where you can add or remove participants and threaded replies that make it easy to keep track of discussion. Context-rich subject chat makes Clariti one of the most popular communication tools in the workplace.

2. Slack

Slack is an effective communication tool for the workplace for a number of reasons. It allows team members to easily communicate with each other without being in the same physical space. This is especially useful for remote teams who may not be able to meet in person on a regular basis. Slack is very user-friendly and easy to use. It has a variety of features that allow team members to stay organized and productive. Slack is highly customizable, which means that each team can tailor it to their specific needs. Overall, Slack is an effective communication tool for the workplace because it is convenient, user-friendly, and customizable.

3. Zoom

Zoom is one of the best tools to improve communication in the workplace because it allows team members to connect with each other in real time, regardless of location. This can be particularly helpful for teams who are spread out across different geographical areas. Zoom also offers a number of features that help to facilitate communication, such as group chat and file sharing. In addition, Zoom is very user-friendly and easy to set up, which makes it a great option for businesses who want to improve communication and productivity.

4. Google Chats

Google Chats is an effective communication tool for the workplace due to several reasons. It provides a real-time messaging service that can be used to communicate with coworkers quickly and efficiently. Google Chats offers a variety of features that can be used to facilitate communication, including video and audio calling, file sharing, and group chat capabilities. Google Chat integrates seamlessly with other Google products and services, making it easy to use for those who are already familiar with the Google ecosystem. Google Chat is a secure and reliable platform that helps to ensure that sensitive information is not compromised. Taken together, these factors make Google Chat an ideal tool for workplace communication.

5. Skype

Skype is one of the most popular communication tools for the workplace. One key feature of Skype is video conferencing, which can be used for team meetings, training sessions, and other types of collaboration. Skype also offers instant messaging, making it possible to have quick conversations without interrupting workflow. In addition, Skype provides a platform for file sharing, making it easy to send documents and other files back and forth. Skype’s call forwarding feature ensures that calls can be transferred to another device if necessary. All of these features make Skype one of the most popular communication tools in the workplace.

6. Facebook Messenger

There are a number of factors that make Facebook Messenger an effective communication tool for the workplace. It allows team members to easily connect with each other regardless of location. This is important for businesses that have employees who work remotely or in different time zones. Facebook Messenger is highly adaptable and can be used for a variety of purposes, from group chat to video calls. This makes it easy for teams to use the platform in a way that is most productive for them. Facebook Messenger is free to use, which makes it a cost-effective option for businesses. Overall, these factors make Facebook Messenger one of the best communication tools for the workplace.

7. Line

In today’s fast-paced business world, effective communication is essential. Line is a popular messaging-based communication tool for the workplace that offers a variety of features to help users stay connected. One of the most useful features for the workplace is the ability to create group chats. This allows colleagues to easily share information and collaborate on projects. Another key feature is Line’s support for voice and video calls. This is ideal for conference calls or when a face-to-face meeting is not possible. Line also offers a variety of features specifically for businesses, such as the ability to create a menu or appointment system. Overall, Line’s combination of features makes it an effective communication tool for the workplace.

8. Viber

In today’s increasingly connected world, it’s important for businesses to have a reliable communication tool that can help them stay in touch with employees, clients, and partners. Viber is an ideal option for businesses of all sizes. Its user-friendly interface makes it easy to send messages and make calls, and its high-quality audio and video features allow for clear and concise communication. In addition, Viber offers a variety of convenient features that are perfect for the workplace, including group chat and file sharing. With its low cost and wide range of features, Viber is one of the best communication tools for the workplace.

9. Salesforce Chatter

There are a number of features that make Salesforce Chatter an effective communication tool for the workplace. First and foremost, it allows users to connect with colleagues in real-time, regardless of location. This is essential for businesses that rely on remote teams or have employees who frequently travel. In addition, Chatter provides users with a variety of ways to share information, including text, audio, and video. This makes it a versatile tool that can be used for a wide range of tasks, from sending casual messages to collaborating on complex projects. Finally, Chatter is highly customizable, allowing businesses to tailor the interface and functionality to their specific needs. Taken together, these features make Salesforce Chatter an invaluable tool for modern businesses.

10. HipChat

In the fast-paced world of the modern workplace, it’s essential to have a reliable communication tool that can keep up with the demands of the job. That’s where HipChat comes in. HipChat is one of the most popular communication tools for the workplace that offers instant messaging, video calls, and file sharing. Whether you need to coordinate a team project or just want to stay in touch with colleagues, HipChat has the features you need to get the job done. And because HipChat is accessible from any internet-connected device, you can always stay connected to your team, no matter where you are. So, if you’re looking for an effective communication tool for the workplace, HipChat is the perfect solution.

11. Fleep

Fleep is one of the most popular communication tools for the workplace that allows real-time messaging, which can be helpful when coordination between team members is needed. Additionally, Fleep provides a threaded message format, which makes it easy to follow conversations. This is especially useful when conversations involve multiple people and there is a lot of back-and-forth. Finally, Fleep integrates with other tools that businesses use, such as Google Drive and Dropbox. This integration means that users can easily share files and collaborate on projects without having to leave the Fleep interface. Overall, these features make Fleep an effective tool for communication in the workplace.

12. Hive

Hive is an effective collaboration tool for a range of purposes. It can be used to create documents and manage projects, as well as facilitate communication between team members with ease. Whether it’s being used to stay organized or share information in real time, Hive’s capabilities make it a viable collaboration solution for teams of all sizes. The intuitive interface and mobile-first design make the platform accessible for professionals on the go, making it easy to quickly check the status of projects and take action from any device. In short, Hive offers users powerful tools and features that foster productive collaboration and help teams stay connected even while working remotely.

13. Samepage

Samepage is a cloud-based communication tool for the workplace that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication features and built-in integration with commonly used apps such as Facebook, YouTube, Microsoft Excel, Google Maps, OneDrive and many others. The product has a chat functionality to help teams communicate and engage effectively and allows users to comment on pages and keep an audit trail of project activity.

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14. Bit.ai

Bit.ai has proven to be an excellent collaboration tool for individuals and teams alike. It offers a comprehensive suite of features for content creation, document collaboration, and project tracking so you never miss an important deadline or update. The user-friendly interface allows users to quickly get up to speed and begin collaborating efficiently with team members from around the globe. Additionally, Bit.ai’s helpful productivity tools enable users to keep their projects organized and on track for success at every stage of development. Ultimately, Bit.ai provides a streamlined system that makes collaboration simple, effective, and efficient which is why it is popular.

15. Loom

Loom is a communication tool for the workplace with video recording and screen sharing options that allows teams to communicate with ease, without wasting hours of productivity from non-productive meetings. Loom includes fast recording, screen sharing, link sharing, video editing, emoji reactions and comments, access controls, and advanced reporting. Loom generates a custom URL for every video session, which allows video owners to share links to other users. Loom’s editing tools allow users to edit, trim, and add CTAs and custom thumbnails.

16. One Chat

One Chat is an all-in-one messaging tool to improve communication in the workplace. It provides individuals and businesses with a centralized interface to communicate with users across different social accounts. It allows Mac users to communicate across WhatsApp, Slack, Instagram, Gmail, Telegram, HipChat, Discord, Facebook Messenger, Google Hangout, LinkedIn and more. Users can attach, send and receive photos, videos or files in different formats on a drag and drop interface. It also offers an iPad application, letting users receive in-app notifications, view notification badges for each messaging service, lock the application with a passcode or Touch ID, and more. It is available for free and on one-time licenses.

17. Bria

With Bria, businesses can provide their employees with the means to take business-line calls on the go and work remotely from both desktop and mobile. Additionally, features such as presence, messaging and video conferencing are available to facilitate communication tools in the workplace. Bria is ideal for businesses who have already invested in a premise-based call server and are looking for mobility, or the ability to migrate to a cloud-hosted solution. Bria Teams focuses on providing internal team or small business communications, including additional collaboration features like screen sharing and virtual meeting rooms.

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18. Lifesize

Lifesize is a cloud-based tool to improve communication in the workplace by helping businesses connect with their workforce and external partners. It offers audio, web and video conferencing capabilities to conduct virtual meetings and make online calls. Key features include video and audio conferencing, single sign-on, video streaming and broadcasting. Lifesize offers capabilities to conduct both on-demand and planned video meetings. With desktop, web and mobile apps available, users can initiate meetings, invite participants, share meeting links and join sessions from their desktops and mobile devices.

19. Workvivo

Workvivo is one of the best employee communication tools for the workplace that is designed to build natural, meaningful bonds between teams, allowing companies to reach and engage their employees. It’s your intranet, communication tool, and employee app all blended into one familiar social experience that people naturally embrace, offering companies the oversight they need while giving employees the freedom and flexibility they desire.

20. Range

Whether at home or work, Range, one of the best communication tools for the workplace, helps businesses build and connect successful teams using comprehensive team management tools. Range alleviates the problems of team building by helping teams build team trust through expert-designed questions and understand how teammates feel with check-ins. Without the need for additional time for meetings, Range keeps teams in sync by allowing team managers to run virtual stand-ups using integrated video technology.

Conclusion

Companies need effective communication tools for their workplace to solve problems and improve productivity. Communication tools help employees share information and ideas, work together on projects, and stay connected. They also help managers keep track of what employees are doing and resolve issues quickly. Good communication is essential for any company that wants to be successful. Without it, employees would be working in silos, and projects would take longer to complete. With effective communication tools in the workplace, companies can operate more efficiently and get the most out of their employees.

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Frequently Asked Questions

Effective communication is a vital tool in any business or social context. Thankfully, there are many ways to ensure that meaningful and productive conversations can take place. Using the right language and modulating one’s tone of voice to fit the situation are important facets of effective communication. Additionally, setting aside time for listening rather than talking, staying on topic, and refraining from judgment or criticism are critical strategies for successful conversations. Finally, using the appropriate gesture cues such as eye contact or body language can reinforce understanding and help convey a message beyond mere words. This combination of verbal and nonverbal methods results in effective communication which facilitates mutual understanding throughout any circumstance. Sometimes organizations choose tools like Clariti, Microsoft Teams, Slack etc. to improve communication at their workplace.

Communication tools in the workplace are a vital part of any organization, allowing people to collaborate, exchange information and share ideas. Tools like Clariti, Microsoft Teams, Slack etc. come in many forms, from more traditional methods such as email, talking on the phone and face-to-face meetings to newer technologies like online chatrooms, video conferencing and social media platforms. An organization that makes effective use of these tools will ensure clear communication between all members of their team and promote productive working relationships. This kind of unified communication can be instrumental in achieving success both inside and outside of the office.

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