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Tips for employers to boost your team's workplace productivity

We all aspire to be more productive at work regardless of where we work and what we do. Everyone is always looking for new ways to be more efficient and effective. Your employees are at their productive best when they can produce more output than the input given (time, energy, and other resources).

Employees who constantly work under pressure are less productive and have higher levels of disengagement and absenteeism. 41% of stressed employees have said that stress negatively affects workplace productivity. The average employee is only productive for 2 hours and 53 minutes per day. Being productive at work involves using the right tools to improve processes, refine workflows, and reducing interruptions.

Following the productivity tips listed below will help you boost your team’s workplace productivity.

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1. Improve employee engagement

Happy and engaged employees are productive employees. A study shows that engaged employees are more productive, resulting in a 21% increase in profits. For organizations, effective communication is critical for its employees to perform their duties and responsibilities efficiently. Free and uninterrupted business communication in a company results in higher employee engagement, better customer service and more profits. It has been shown that companies with connected employees are 25% more productive. To improve communication and be more productive, companies must have the right processes and tools in place.

2. Reduce time spent in searching for information

IDC data shows that a knowledge worker spends about 2.5 hours per day searching, which is about 30% of their workday. For an organization that employs 50 workers, with an average annual salary of $60,000, the cost of unproductive searches amount to $3 million per year. Since most businesses use different work apps to manage their day-to-day activities, it is very easy to create silos of information. Searching across these silos is tedious, time consuming and unproductive. Hence the business communication tool that you are using at your workplace should address this problem.

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3. Reduce emails

Employees spend more than half their day checking emails. The Washington Post suggests that the average worker spends about 4.1 hours a day checking their inbox. Though it is not possible to eliminate emails completely, you can reduce your teams’ emails by up to 75% when you use the right business communication tool.

4. Use a unified communication system

Connected apps unify different modes of communication in your business and bring them together in one application. With these types of tools, all your communication will be in one place including email, chats, calls social feeds, and cloud storage. This reduces time from having to constantly shift apps.

5. Facilitate remote work

After the pandemic, remote teams are likely to account for 40% of the global workforce. 83% of workers believe that they don’t need to work in an office to be productive. More than two-thirds of employers have seen increased productivity among their remote workers. Companies such as Dow Chemical, Best Buy, British Telecom, and more have seen a 35% to 40% increase in productivity from their remote workers. Hence your business communication software should make remote working seamless.

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6. Reduce meetings and travel

An Atlassian study recently found out that on average, one hour per day per employee is wasted with meetings. That comes down to 30 hours a month and over 300 hours in the whole year. The business communication application that you are using should have voice calling, screen sharing, group events, group chats, and direct chats. These features will help you to be more productive by reducing unproductive meetings and expensive and time-consuming business travel.

7. Attract and retain the younger generation

Younger workers account for about 60-70% of workforce and using an appropriate business collaboration tool has a huge positive impact on their morale. It helps to reduce turnover and attract young talent. 33% of millennials want collaborative workspaces and businesses with effective business collaboration tools are 50% more likely to have lower employee turnover. Companies and organizations that communicate effectively are 4.5x more likely to retain the best employees. All these have direct impact on productivity.

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8. Leverage cloud storage

The communication and collaboration tool that you are using at your workplace should integrate with all the major cloud storage drives such as OneDrive, Google Drive, Dropbox, pCloud and Mega. So, when your team is working remote, they don’t have to worry about having access to all their work. Once you integrate your drives with your workplace communication tool, you will have instant access to all your files anywhere, anytime. This will remove a key productivity barrier.

9. Access multiple email accounts from one place

We all play different roles at work and most of the time one email account is not enough to handle different types of correspondence. So, most of us end up having multiple email accounts. It gets complicated when these email accounts are spread over different email systems like your corporate email, gmail, hotmail and what have you. Switching between different email accounts throughout the day is time consuming and it is easy for messages to fall through the cracks. When you use a unified communication system, you can consolidate email accounts in one place. This will save your team time from managing multiple email accounts and improve their workplace productivity.

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10. Reduce employee distractions

During one whole hour, employees get interrupted about 7 times, with each interruption taking up about 5 minutes of their working time. On average, people in the workplace get interrupted once every 8 minutes, which leads to a decrease in the average productivity of the team. This means that during an 8-hour workday, an employee may lose up to 4 hours of valuable working time due to distractions. The productivity tool that you are using at your workplace should help you to manage interruptions and notifications effectively so that you can spend less time in group chats and more time in doing real work.

Improve your workplace productivity using Clariti

Clariti is a unified business collaboration and communication tool that naturally supports emails and chats, besides other communication forms such as shared documents, voice calling, screen sharing, and to-dos. While Clariti embraces emails, it also effectively reduces needless emails through powerful features like instant share and chat from email. You can also easily manage multiple email accounts using Clariti.

Unlike most chat apps with rigid chat channels, Clariti provides the option to add or remove participants in an ongoing group chat. This ensures that only relevant team members in the chat receive messages that are meaningful to them. Clariti’s voice calling and screen sharing options reduce the need to have in-person meetings. Clariti allows integrations with multiple cloud storage apps to make remote working seamless. Besides bringing all communication to one place, Clariti links all related information in a TopicFolder. TopicFolder not only makes communication faster, it also eliminates the need to search for any information and the stress that comes with it. Within the first few weeks of implementing Clariti, you will see a drastic improvement in your team engagement.

Wherever Clariti has been implemented, it has seen high acceptability among the employees especially the young generation. Implementing Clariti at your workplace is a sure way to boost your workplace productivity.

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