Emails, without a doubt, are one of the most pervasive forms of communication. They are not only a catalyst for productivity but can also be valuable to attract new clients, look for a job, or try to get your boss’s attention. Messaging 1.0 apps like Slack and Microsoft Teams that focus on a chat-only mode of communication fall woefully short in addressing the needs of the larger populace that still rely heavily on emails. That is where Messaging 2.0 apps like Clariti that meld the best of both worlds by bringing email, chat, call, to-do… in one place is the future of digital workplace communication.
Clariti goes a step further and organizes all your work. Clariti introduces Workspace that looks just like desktop folders but does so much more. Unlike desktop folders that can only store files, Workspace holds emails, chats, documents, to-dos, and calls. Continue working with emails, chatting with coworkers, sharing documents and whatever else you do at work. Clariti works behind the scenes to keep all your work organized by topic in a Workspace. Automatically. Without the hassle.
Now that we have established that emails aren’t going anywhere and Messaging 2.0 apps like Clariti should be the preferred tool of choice at the workplace that still deals with emails, let us turn our attention to creating effective emails that ensure we get noticed. Here are some tips that you can follow to craft a compelling email that will be noticed, opened, and read.
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Write A Persuasive Subject Line
The subject line is the most powerful part of your email. Make sure it is specific, actionable, and appealing to the recipients. When sending a work email to grab someone’s attention adding information such as the action required date, FYI, or UPDATE: Topic in the subject can boost productivity at work and also increase the likelihood that the recipient will read your email. While networking for a job, a clear subject line that includes the referral’s name in the subject line can help you stand out and quickly get noticed.
Avoid Spammy Subject Lines
Regardless of the purpose of your email, make it look current and precise. Resist the temptation to send emails that read RE: RE or FWD: FWD or any other phrases related to prior email communication. If you are sending out marketing emails, bear in mind that the customers’ inboxes will already be filled with emails. While selecting a subject line, skip words like ‘Free’ or ‘XX percent off’ and avoid using exclamation points that can make your email sound like spam or junk to the recipients.
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Improve the Preview Text
The preview text is also critically important to improving the open rate as it is the first thing a recipient sees after the subject line. Use the preview text to reinforce your message and provide some additional information about what’s inside the email. Think about why you are emailing the person and how this information can help the recipient.
Pay Attention to Content and Formatting
When writing your email body, think about what will make you open a particular email and push you to delete an email. Understanding this can help you in crafting the body of your own email. It is recommended to use short paragraphs with ample spacing so that your message is impactful and can be easily read and run. It is also suggested to compose emails on your laptop or desktop that offer a more comprehensive functionality range and avoid typographical errors as compared to mobile phones.
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Get Your Timing Right
Email timing is hard to predict as there is no universal formula. Still, you can improve the chances of maximizing your open rate by using best practices and reviewing email analytics. Avoid sending work emails on the weekends or holidays. Weekdays until Thursdays and early mornings can be the best performing days and times to get your email noticed as most employees and clients show high productivity during this time.
In Conclusion
Even as the world of technology and communication changes constantly, emails aren’t going anywhere. It is important to use tools like Clariti that meld the worlds of emails and chats together to boost team productivity. Getting emails opened can be challenging. However, implementing the tips mentioned above can increase the chances of your emails being noticed.
Frequently Asked Questions
How do you attract attention to emails?
In a world where we are constantly bombarded with emails, it can be difficult to get noticed. However, there are a few simple steps you can take to make sure your emails stand out from the crowd. First, choose a subject line that is clear and concise. Avoid using generic phrases like “please read” or “important update.” Instead, clearly state the purpose of the email in the subject line. For example, “Save the Date: Company Retreat.” In addition, use formatting judiciously to highlight key information. bold or italics can be used to draw attention to important dates or deadlines. Finally, keep your message brief and to the point. No one wants to read a novel-length email, so get to the point quickly and efficiently. By following these simple tips, you can ensure that your emails will be opened and read by your intended audience.
How can I make my email strong?
In order to make your email stronger, you should take a few things into consideration. First, consider your audience. Who are you writing to, and what do they need to know? Make sure that the information in your email is clear and concise, and that it answers any questions that your audience may have. Secondly, pay attention to your tone of voice. An email should always be professional and respectful, even if you are addressing a close friend or family member. Finally, proofread your email before sending it to check for any grammar or spelling mistakes. By taking these things into consideration, you can make sure that your email is strong and effective.
What is the golden rule of email etiquette?
The golden rule of email etiquette is to treat others the way you would like to be treated. This means being courteous and respectful in your communications, and taking the time to proofread your messages before sending them. It also means considering the tone of your message and whether it is likely to be misinterpreted. In general, it is best to err on the side of caution when sending emails, and to avoid using humor or sarcasm unless you are confident that your message will be understood in the way intended. By following the golden rule of email etiquette, you can help to ensure that your communication is clear and professional.
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