We all aspire to be more productive at work regardless of where we work and what we do. Everyone is always looking for new ways to be more efficient and effective. Your employees are at their productive best when they can produce more output than the input given (time, energy, and other resources).
Employees who constantly work under pressure are less productive and have higher levels of disengagement and absenteeism. 41% of stressed employees have said that stress negatively affects team productivity. The average employee is only productive for 2 hours and 53 minutes per day. Being productive at work involves using the right tools to improve processes, refine workflows, and reduce interruptions.
Following the productivity tips for work listed below will help you boost your team’s workplace productivity.
Try implementing these business productivity tips for success
1. Keep your meetings on task. Simple
It sounds simple, right? The thing about team meetings is they can get out of hand quite quickly, and then you waste more time than you can imagine. If you approach them more like a team huddle, you’ll find more success. Keep them brief, to the point, and break them up quickly. One of the best productivity tips is to have a specific goal, and everyone should know about it ahead of time. If meetings don’t have a purpose, it goes off the calendar.
2. Keep your tasks grouped together
What do we mean by this? Look at it this way, if you were headed into your big box supercenter for everything you need for your home, wouldn’t you ensure you had everything on the list before you left, so you don’t have to come back?
Another great productivity tip is to group all the tasks that are similar for each project together. Check emails in the morning, then at lunch for follow-ups or new items, rather than continuously during your day. Keep your tasks grouped together to save time. Apps like Clariti help keep information organized by topic.
3. Keep information flowing freely for your team
One more productivity tip is don’t make your entire team scour your company’s server to find the information you know they need. Keep it all always organized and communication lines open. Using apps like Clariti or others will ensure that your team has a plethora of information at their fingertips. Your team will otherwise waste a lot of time searching for information.
4. Work in the cloud
Another best business productivity tip is to stop wasting time with in-house servers. If you have all of the data your teams need in the cloud, that means they can access it any time they need as long as they have a cell connection. Save immense amounts of time not having to get back to the office to send out that important email. Clariti is a web-based SaaS tool for emails, chats, calls, cloud documents, to dos and social feeds. While the convenience of having access to all communication tools in one place itself improves business productivity, Clariti goes further in connecting all related conversations. This connection is natural and automatic, without the user having to do anything extra.
5. Stop micromanaging
One more great productivity tip for entrepreneurs is to stop constantly supervising your employees with excessive interference as it will decrease their productivity at work. This will slow down your employees as they pause to incorporate the continuous input and changes to their workflow. Micromanaging is doubting your employees’ ability to complete tasks independently.
This will make your employees dependent on you for guidance to complete the work. When you micromanage, you risk losing your employees’ unique insights, skills, and talents because they have been conditioned to do what they are told to do.
When you micromanage your employees, you also lose out on other key tasks and opportunities, as you end up spending most of your time at the lower level.
6. Analyze your performance
Both large and small businesses are getting drowned in data. The amount of data that businesses are producing is growing exponentially and it is projected to double every two years.
According to a study, for small businesses, much of that digital information is falling through the cracks, preventing them from seeing valuable insights and effective decision making. Bain & Company reports that only 4% of companies make good use of data analytics with the intent to drive improvements. So, for small businesses, one of the best ways to improve productivity is to have a big data plan or strategy in place if they are serious about improving their business productivity.
7. Empower your team
Yet another useful productivity tip for entrepreneurs is empowering your employees. Empowered employees are loyal and committed to improving business productivity. When employees are given the tools and resources they need to successfully manage or lead their own projects, the benefits are endless. When employees are empowered, they tend to go the extra mile, provide better customer service, have a positive attitude, and become more productive and better at work.
Improving productivity at work is a continuous process. It may seem overwhelming but following and implementing simple tips and tools discussed above can make your team more efficient.
8. Improve employee engagement
One more great productivity tip for entrepreneurs is to improve employee engagement. It makes your employees happier and more productive at work. A study shows that engaged employees are more productive, resulting in a 21% increase in profits. For organizations, effective communication is critical for its employees to perform their duties and responsibilities efficiently.
Free and uninterrupted business communication in a company results in higher employee engagement, better customer service and more profits. It has been shown that companies with connected employees are 25% more productive. Another great productivity tip for entrepreneurs is to have the right processes and tools in place.
9. Reduce time spent in searching for information
Another fabulous tip to boost productivity is to reduce the time spent searching for information. IDC data shows that a knowledge worker spends about 2.5 hours per day searching, which is about 30% of their workday. For an organization that employs 50 workers, with an average annual salary of $60,000, the cost of unproductive searches amount to $3 million per year.
Since most businesses use different work apps to manage their day-to-day activities, they end up creating silos of information. Searching across these silos is tedious, time consuming and unproductive. Hence, businesses that are serious about improving their business productivity must deploy a communication tool that addresses this problem effectively.
10. Reduce emails
Employees spend more than half their day checking emails. The Washington Post suggests that the average worker spends about 4.1 hours a day checking their inbox. Though it is not possible to eliminate emails completely, using the right business communication tool can help reduce your teams’ emails by up to 75% and boost business productivity.
11. Use a unified communication system
Connected apps unify different modes of communication in your business and bring them together in one application. With connected apps, all your communication will be in one place, including email, chats, calls, social feeds, and cloud storage. Connected apps can boost your business productivity by reducing the time from constantly switching between apps.
12. Facilitate remote work
After the pandemic, remote teams are likely to account for 40% of the global workforce. 83% of workers believe that they don’t need to work in an office to be productive. More than two-thirds of employers have seen increased business productivity among their remote workers.
Companies such as Dow Chemical, Best Buy, British Telecom, and more have seen a 35% to 40% increase in productivity from their remote workers. Hence your business communication software should make remote working seamless.
13. Reduce meetings and travel
An Atlassian study recently found out that on average, one hour per day per employee is wasted with meetings. That comes down to 30 hours a month and over 300 hours in the whole year.
The business communication application that you are using should have voice calling, screen sharing, group events, group chats, and direct chats. These features will help you to boost business productivity by reducing unproductive meetings and expensive and time-consuming business travel.
14. Attract and retain the younger generation
Younger workers account for about 60-70% of the workforce and using an appropriate business collaboration tool has a huge positive impact on their morale. It helps to reduce turnover and attract young talent. 33% of millennials want collaborative workspaces and businesses with effective business collaboration tools are 50% more likely to have lower employee turnover.
Companies and organizations that communicate effectively are 4.5x more likely to retain the best employees. All these have a direct impact on business productivity.
15. Leverage cloud storage
The communication and collaboration tool that you are using at your workplace should integrate with all the major cloud storage drives such as OneDrive, Google Drive, Dropbox, pCloud and Mega. So, when your team is working remotely, they don’t have to worry about having access to all their work. Once you integrate your drives with your workplace communication tool, you will have instant access to all your files anywhere, anytime. This will boost business productivity to a great extent.
16. Access multiple email accounts from one place
We all play different roles at work and most of the time one email account is not enough to handle different types of correspondence. So, most of us end up having multiple email accounts. It gets complicated when these email accounts are spread over different email systems like your corporate email, Gmail, Hotmail and what have you.
Switching between different email accounts throughout the day is time consuming and it is easy for messages to fall through the cracks. When you use a unified communication system, you can consolidate email accounts in one place. This will save your team time from managing multiple email accounts and improve business productivity.
17. Reduce employee distractions
During one whole hour, employees get interrupted about 7 times, with each interruption taking up about 5 minutes of their working time. On average, people in the workplace get interrupted once every 8 minutes, which leads to a decrease in the average productivity of the team.
This means that during an 8-hour workday, an employee may lose up to 4 hours of valuable working time due to distractions. The collaboration tools that you are using at your workplace should help you to do more real work and boost business productivity by reducing the emails in your inbox and managing interruptions.
18. Improve team messaging
Another incredible tip to boost productivity is to use the right team messaging tools. When you use a tool like Clariti, it provides context for each message. This is important because it allows team members to quickly understand the purpose of each message and determine whether or not they need to respond. Clariti’s subject chat helps to streamline messaging by allowing team members to direct their messages to specific individuals or groups.
This can help to reduce the amount of time that team members spend scrolling through long chat histories looking for relevant information. Clariti’s subject chat can help to improve productivity by facilitating collaboration between team members. By providing a dedicated space for each project or task, subject chat makes it easier for team members to work together on complex tasks. As a result, Clariti’s subject improves team messaging and overall productivity.
Conclusion
Using an easy-to-use and affordable business communication tool like Clariti is the most ideal way to improve productivity. Businesses may find it affordable to own and easy to use a productivity and business communication tool like Clariti. Clariti combines all your office and business communication including email, chat, calls, cloud-based documents, and to-do in one app and links all related communication in a subject chat.
Clariti’s subject chat not only makes communication faster, but it also eliminates the need to search for any information and the stress that comes with it. Using Clariti, businesses can increase productivity at work by up to 50%.
Unlike most chat apps with rigid chat channels, Clariti provides the option to add or remove participants in an ongoing group chat. This ensures that only relevant team members in the chat receive messages that are meaningful to them.
Clariti’s voice calling and screen sharing options reduce the need to have in-person meetings. Clariti allows integrations with multiple cloud storage apps to make remote working seamless.
Wherever Clariti has been implemented, it has seen high acceptability among the employees, especially the young generation. Implementing Clariti at your workplace is a sure way to boost your team productivity. Clariti is affordable because it is free. You only need to pay for premium features. Try today.
Frequently Asked Questions
What is the trick to productivity?
The word productivity gets thrown around a lot these days. We live in a culture that values busy-ness and achievement, and as a result, the word has become somewhat of a buzzword. But what does it really mean to be productive? And is there a secret trick to becoming more productive?
Most experts agree that there are two main components to productivity: time management and task management. In order to be productive, you need to be able to use your time wisely and efficiently complete the tasks you set out to do. There are a number of different techniques you can use to improve your time management and task management skills, but the most important thing is to find what works for you. Everyone is different, so there is no one-size-fits-all solution. The best way to find out what works for you is to experiment and find what helps you stay focused and on track.
So, while there is no magic bullet when it comes to productivity, there are definitely things you can do to become more efficient and effective in your work. The most important thing is to find what works for you and stick with it. With a little trial and error, you can find the perfect productivity formula for your needs.
What are the top 3 ways to improve performance at work?
There are a number of ways to improve performance at work. First, it is important to set clear goals and objectives. By knowing what is expected of them, employees are more likely to stay on task and be productive.
Secondly, regular feedback is key to helping employees understand how they are doing and where they can improve. Feedback should be given in a constructive and positive manner, however, so that employees feel motivated to do better rather than discouraged.
Finally, it is important to provide adequate training and resources. Employees who feel well-prepared and equipped with the right tools are more likely to be successful in their roles. By implementing these measures, employers can help create an environment in which employees are able to thrive and perform at their best.
What are the 10 ways to improve work performance?
There are many ways to improve work performance. Here are 10 tips that can help you be more productive and efficient in the workplace:
1. Get organized. Develop a system for how you will complete tasks and stick to it. This will save you time in the long run and help you stay on track.
2. Set priorities. Understand what is most important and focus your attention on those tasks. Let go of low-priority items that are taking up your time.
3. Take breaks. It may seem counterintuitive but taking regular breaks can actually improve your focus and productivity. Step away from your work for a few minutes every hour or so to stretch, grab a snack, or take a walk outside.
4. Avoid distractions. Turn off your email notifications, close social media tabs, and silence your phone while you’re working. If you need to, set aside specific times during the day to check these things so they don’t interfere with your workflow.
5. Learn to say no. Not everything needs to be done right away and trying to do everything will just lead to burnout. Be selective about what you take on and learn to delegate tasks when necessary.
6. Set deadlines for yourself. Having a timeline for completing a task can help motivate you to get it done efficiently. Breaking a project down into smaller goals can also make it feel less daunting and more manageable.
7. Take care of yourself. Get enough sleep, eat healthy meals, and exercise regularly. When your body is well-rested and nourished, you’ll be able to focus better and work more effectively.
8. Eliminate distractions in your environment. A cluttered desk or office can make it harder to concentrate. Keep only what you need within reach and tidy up at the end of each day so you can start fresh the next morning.
9. Make use of technology. There are lots of helpful tools available online or as apps that can boost productivity. Find ones that work for you and that you’ll actually use, whether it’s a time-tracking app, a task manager, or something else entirely.
10. Practice mindfulness. Learning to be more aware of the present moment can help improve focus and concentration. Throughout the day, take a few moments to check in with yourself; notice where your thoughts are wandering and bring them back to the task at hand.
With some effort, these 10 tips can help you boost your work performance and become more efficient in the workplace. Implementing even just a few of them can make a big difference in how productive you are throughout the day.
What are some productivity hacks for small business owners?
As a small business owner, you are likely always looking for ways to increase productivity and efficiency. There are a number of simple hacks that can help you to get more done in less time. First, try to batch similar tasks together. For example, if you need to make a number of phone calls, do them all at once instead of spreading them out throughout the day. This will save you time and energy. Another hack is to delegate tasks whenever possible. If you have employees or contractors, assign tasks that can be handled by someone else so that you can focus on more important tasks. Finally, try to create a daily routine and stick to it as much as possible. Having set times for certain tasks will help you to stay on track and avoid getting overwhelmed. By following these simple tips, you can boost your productivity and get more done each day.
What is the trick to productivity?
Time management is a critical component of productivity. Many people mistakenly believe that they need to work longer hours in order to be more productive. However, research has shown that this is not the case. In fact, working too much can actually lead to decreased productivity. The key is to focus on quality, not quantity. When you have a set amount of time to work on a task, you are more likely to focus and use your time wisely. In contrast, when you have an open-ended timeline, it is easy to become distracted and waste time. Therefore, setting aside a specific amount of time for tasks and break can help you to be more productive.
In addition to effective time management, another important productivity tip is to eliminate distractions. This means turning off your phone, closing your email browser, and silencing any other notifications that might divert your attention. Once you have eliminated distractions, you can focus all of your energy on the task at hand. By following these simple tips, you can boost your productivity and get more done in less time.
How can a business improve efficiency?
There are a number of ways that a business can improve efficiency. One way is to streamline operations by eliminating unnecessary steps and streamlining the remaining steps. This can often be done through process improvement initiatives such as Lean or Six Sigma. Another way to improve efficiency is to invest in new technologies that automate or otherwise improve processes. This might include things like software automation, robotics, or machine learning. Finally, businesses can also improve efficiency by developing better policies and procedures and providing training to employees on how to follow them correctly. By taking these steps, businesses can significantly improve their efficiency and productivity.
What are three ways to increase productivity?
In today’s fast-paced world, it’s more important than ever to be productive. Whether you’re running a business or simply trying to get ahead at work, the hings you can do to increase your productivity. First, take the time to plan your day. Sit down each night and map out what you need to do the next day. This will help you focus and make better use of your time. Second, set realistic goals. Trying to do too much in a day will only lead to frustration. Start small and work your way up. Finally, don’t be afraid to delegate. If there are tasks that someone else can handle, let them take care of it. This will free up your time to focus on more important things. By following these simple tips, you can boost your productivity and achieve your goals.
How can a small business increase productivity?
There are many ways that a small business can increase productivity. One way is to invest in the latest technologies. By staying up to date with the latest software and hardware, a business can work more efficiently and effectively. Another way to increase productivity is to streamline processes. By identifying bottlenecks and inefficiencies, a business can make changes that will help employees work more quickly and effectively. Finally, another way to increase productivity is to provide employees with the resources they need to do their jobs well. This may include things like training, tools, and supplies. By taking these steps, a small business can set itself up for success.
What are some productivity hacks for small business owners?
Small business owners wear many hats, and often must juggle a variety of tasks on any given day. As a result, it can be difficult to stay productive and get everything on your to-do list done. However, there are a few hacks that can help you make the most of your time and boost your productivity. First, create a daily schedule and stick to it as much as possible. Planning out your day in advance will help you stay focused and avoid getting sidetracked. Second, take breaks when you need them. It may seem counterintuitive but taking occasional breaks can help you stay fresh and focused. Finally, delegate tasks whenever possible. Trying to do everything yourself will only lead to burnout. If you can delegate responsibility for certain tasks, you’ll free up your time to focus on more important things. By following these tips, you can increase your productivity and make everyday task management a breeze.
What do small businesses need the most?
When it comes to running a small business, there are many factors to consider. From marketing and sales to finances and operations, every aspect of the business needs to be carefully managed to ensure success. However, if there is one thing that all small businesses need the most, it is customers. Without customers, a business cannot generate revenue and will quickly go out of business. Therefore, attracting and retaining customers should be a top priority for all small businesses. There are many ways to
achieve this, such as offering exceptional customer service, developing strong relationships with customers, and creating a unique brand identity. By focusing on attracting and keeping customers, small businesses can give themselves the best chance for success.
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